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Each county in Indiana shall be assigned to a regional service area.
Existing regional service area boundaries -The designated service area boundaries that are in effect at the time of adoption of this document shall be the designated regional service boundaries.
Changes to boundaries - The regional service boundaries that define any one or more of the 11 regions may be revised if there is a compelling reason to do so, such as if a Regional Arts Partner (RAP) loses designation or if the Indiana Arts Commission (IAC) or a Partner can demonstrate the necessity of a change to the current boundaries. A proposal to change boundaries may only be made when the county or counties to be moved are contiguous to the Partner’s current service boundary.
Any change in counties will handled by the IAC in consultation with the regions affected.
RAP request for change - A Partner must have the approval of their Regional Advisory Council, Regional Network, or documented input from counties affected and their board of directors before approaching the IAC about revising the regional service boundaries.
The Partner’s CEO or board president will draft a letter to the IAC executive director stating their desire to alter the current regional service boundaries. This notification includes the reason for requesting the change, how the change will benefit the counties to be affected, how the change will benefit the RAP, the proposed timeline for the change, and an outline of any discussions with the other Partners to be affected. If the others affected are in agreement with the decision, they can co-author and sign the letter or submit their own letter of support.
If the affected Partner (s) is/are not in agreement with the proposed change to regional service boundaries, the IAC will request that they submit a letter of explanation outlining their concerns prior to any official review by the IAC.
IAC request for change - The IAC will notify the affected Partners in writing about proposed changes in the regional service boundaries. This notification will include the reason for requesting the change, how the change will benefit the counties to be affected, how the change will benefit the Partner and the proposed timeline for the change. Following this notification, the IAC will inform the remaining Partners of the proposal.
Constituent request for change - Any request for change coming from an organization or group must first be addressed to either a designated Partner or the IAC. It is at the discretion of either the Partner or the IAC to determine whether to pursue the change in regional service boundaries.
Process to change boundaries: Change to service boundaries requires a vote by the Commission, following its normal processes. All decisions of the Commission are final. Any amendments to existing RAP contracts concerning changes will be approved in writing by all affected parties.
There can be only one designated Regional Arts Partner in each region. A designated Partner (determined through an open "RFP" designation process conducted every four years) shall remain the designated organization and shall fulfill its responsibilities as a Partner for the duration or termination of the contract.
Regional Arts Partner designation may be changed due to any of the following circumstances:
All designation decisions are made by the IAC Board of Commissioners. Organizations wishing to appeal the Commission decision must submit a written request to the IAC within five business days after the rejection notification date. The request must include the grounds of the appeal as follows: (1) information excluded from the review process, and/or (2) inaccurate review information. The written request will be reviewed by the Programs Grants and Services Committee who will determine if an appeal will be heard at the next quarterly business meeting of the Commission.