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Indiana Arts Commission

IAC > Regional Arts Partners > Regional Arts Partner Panel Criteria Regional Arts Partner Panel Criteria

Arts Development Services (Maximum Score: 40 Points)

A score will be given for ADS based on the proposed delivery of the four core services in arts needs assessment and regional service planning, grantsmaking, information and referral, and technical assistance.  ADS allocations above the computed base funding per region will be awarded through a compilation of the total score for Quality, Community Impact/Benefit, and Management.

Quality
The proposed activities will be of the highest quality possible in relation to community standards, expectations, and resources, as indicated by the following:

  • The proposed ADS goals and objectives are clearly explained and are consistent with the organization’s mission, strategic plan, and regional service plan;
  • Regional need for the ADS activities has been proven through elements of the regional service plan.
  • ADS activities demonstrate innovation and creativity beyond the baseline requirements;
  • An appropriate and clear timeline for the activities has been articulated; and
  • A system to measure ADS outcomes is in place – including reasonable objectives and clear reporting mechanisms.

Community Impact/Public Benefit
The proposed activities will have a significant impact in the region the organization serves, as indicated by the following:

  • The constituent base that will receive these services is clearly defined and a substantial part of the region will be impacted by the ADS activities;
  • Constituent access and impact of ADS activities is clearly articulated;
  • The plan for serving traditionally underserved populations in program development, implementation, and evaluation is clearly described and measurable.  Proposed activities will be made accessible and marketed to persons with disabilities and other special needs;
  • There is evidence that the region has considered its own priorities, as well as elements of the IAC’s strategic plan when planning these ADS activities; and
  • Service area and its challenges and opportunities are addressed through the application.

Management
The organization delivering the proposed activities will be well managed, as indicated by the following:

  • The Board of Director’s role in governance is clearly defined, and the relationship between the organization’s overall mission, strategic plan, and regional arts development goals and objectives appear reasonable for the ADS request;
  • Estimated expenses and budget appear reasonable for ADS activities; and
  • Has and demonstrates the capacity to meet the baseline ADS objectives and provides evidence of capacity beyond the baseline requirements.

Regional Arts Partner Operating Support (Maximum Score: 40 Points)

The Regional Arts Partners Application Advisory Committee will review and score each application based on the Regional Arts Partner Operating Support (RAPOS) evaluation criteria.

Quality
The proposed activities will be of the highest quality possible in relation to community standards, expectations, and resources, as indicated by the following:

  • The goals and objectives of the proposed RAPOS activities (as applicable) are clearly explained and are consistent with the organization’s mission and long-range plans and strategic plan;
  • The artistic goals and program design are consistent with the organization’s resources;
  • Programs include a component in arts in education;
  • The audience for RAPOS activities (if applicable) has been clearly identified and estimated attendance figures appear reasonable; 
  • Proposed RAPOS components and activities (if applicable) appear to be appropriate in light of project goals and audience. The project design contains and describes a thorough evaluation system including measurable outcomes; and
  • Participating artists, staff, community members, and others have been/will be involved in planning, implementing, and evaluating the project activities.

Community Impact/Public Benefit
The proposed activities will have a significant impact in the region the organization serves, as indicated by the following:

  • Constituent base for the RAPOS is clearly defined;
  • The community was involved in program planning because constituent needs and requests have been incorporated as appropriate;   
  • Has a plan for serving traditionally underserved populations in RAPOS development, implementation, and evaluation. There is evidence of outreach, and programs and services are marketed to underserved audiences; i.e. persons with disabilities, rural, inner city, older adults, etc.;
  • Appropriate promotional efforts will be made to inform the general public about activities, including strategies for reaching traditionally underserved populations; and
  • The proposed activities will contribute to long-term growth of the arts in the community.

Management
The organization delivering the proposed activities will be well managed, as indicated by the following:

  • The applicant’s governing body meets on a regular basis and represents the diversity of the applicant’s geographic service area with respect to race/ethnicity, gender, age, disabilities, and location of residence, etc.;
  • Has strong fiscal management and resource development goals and strategies, and, if applicable, has an adequate plan for deficit reduction;
  • Has a current strategic plan and annually reviews its progress in meeting goal and objectives and makes adjustments as necessary;
  • Estimated expenses and budget appear reasonable;
  • The project timetable for RAPOS is clearly explained and provides sufficient detail to guide implementation;
  • Uses appropriate and measurable methods of evaluation and impact on the people served.  Audience and participant feedback will be used to evaluate project success;
  • There is evidence of a successful history of providing arts activities; and
  • In marketing endeavors, appropriate acknowledgement of Indiana Arts Commission and National Endowment for the Arts support is provided.

Commitment/Merit as a Regional Arts Partner (Maximum Score: 20 Points)

Current year application
An overall score will be given for the current year application, as indicated by the following:

  • The application is well written, concise, realistic, and provides a comprehensive view of the Partner in its region – including its areas needing improvement;
  • Examples of activities and collaboration with the IAC demonstrate a positive relationship;
  • There is evidence of good management practices in all components of the Partnership;
  • There is evidence that the Partner strives to reach goals and can measure success or areas of improvement with strong, evaluative techniques;
  • The Partner clearly meets all basic Regional Arts Partner requirements;
  • The Partner provides obvious support of the IAC through acknowledgment and collaborative program endeavors; and
  • The Partner demonstrates a high-quality, ethical, public, and transparent Regional Block Grant system.

Reported accomplishments (To be used for paneling FY2011 applications)

Grant reports (half-year and/or final) from the prior funded grant year will be used to gauge success or needed improvement, as indicated by the following:

  • Activities were thoroughly explained and the intended goals were met.  If goals were not met, a thorough explanation was provided, as well as a plan to reevaluate and/or replace the goals;
  • A system of evaluation was used to provide objective results;
  • The reported budget followed closely to its projection.  If not, variances were thoroughly explained.
  • As deemed necessary by the IAC, project modification forms were provided to the IAC before substantial activity or budget variances occurred;
  • Met the Regional Arts Partnership guidelines and baseline activities as defined in RAP policies and application.  If not, there is evidence that the Partner consulted with its IAC liaison (prior to action) and provided a modification that was recommended and approved;
  • Met basic IAC reporting requirement deadlines and reporting structures.  If not, extenuating circumstances were evident and reasonable; and
  • If reported results/projections changed between half-year and final reports, sufficient and well-written updates were provided by the Partner.

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