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|Public Official Thank You Letters|
|Funding Credit Requirements|
|Federal Requirements (Organizations Only)|
|Public Manifestation, Fair Labor, Drug Free and Civic Rights|
The Indiana Arts Commission (IAC) supports universal access to the arts. IAC abides by state and federal laws that prohibit public support to organizations (people or entities) that discriminate against people with disabilities. Therefore, each grantee is required to assure that they are in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA). By signing an IAC application or grant agreement, applicants/grantees are in effect acknowledging that their programs, services, and facilities are accessible, or a plan to make them accessible is in place and being followed. Funds may not be granted unless applicants are able, if requested, to provide documentation of their efforts to be in compliance. For assistance with this section, including an Accessibility Self-Assessment Checklist, consult the Indiana Arts Commission accessibility webpage located here: www.in.gov/arts/accessibility.htm
Public officials include the governor and legislators. Grantees can find their state representatives by clicking here. Organizations serving multiple counties can include legislators in the areas served.
Public official thank you letters to the governor and legislators are required of all IAC grantees. Grantees mail or email letters directly to their public official(s). One of the required letters must be addressed to the governor. Each grant recipient will be required the minimum number of letters and on the front end of the grant (when accepting the grant with the signed contract) and on the back end of the grant cycle (when submitting the final grant report). Grantees must provide a copy of each letter to the IAC (or the Regional Arts Partner if funded through the Regional Initiative Grant Program).
Letter documentation is required as follows:
First letter(s): Submit with Grant Agreement
Thank public official(s) for making public funds available, and raise awareness about the upcoming funded activity(ies). Take the opportunity to share information about you, your project, and/or organization and invite them to an upcoming activity or event.
Second Letter(s): Submit with Final Grant Report
Written at the end of the grant period/project. Thank public official(s) for making public funds available for the arts and describe the impact of those dollars on their community and state.
|Minimum Number of Letters Required by Program
(each year if multi-year grant)
|Program||Submit with Contract||Submit with Final Grant Report|
|Regional Initiative Grants (AOSII, AOSI, APS)||2||2|
Acknowledging your public funding source(s) is not just a stipulation of your grant agreement, it is a crucial opportunity to let your audiences know how their state supports their cultural experiences through your project or programming.
Every time you credit your funding sources, you are thanking your audience (taxpayers), and your local, state, and national political leaders for their support of the arts in Indiana and specifically your activity.
Dun & Bradstreet (D&B) D-U-N-S Number
All applicants must have a DUNS number to complete an application. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of businesses. DUNS numbers are the basis by which Americans for the Arts tracks nonprofits and for-profits for its important research reports on Creative Industries: Business & Employment in the Arts. The federal government (which includes the National Endowment for the Arts) requires organizations to provide a DUNS number as part of its grant applications. Go to http://www.dnb.com/get-a-duns-number.html to apply for a DUNS number. DUNS Number assignment is free for all businesses required to register for contracts or grants. Please note that it can take several weeks to receive your DUNS number. If you do not have your DUNS number to complete the application by the deadline date, please contact the program manager for further instructions.
Federal Funding Accountability and Transparency Act (FFATA)
Per the requirements of the Federal Funding Accountability and Transparency Act (FFATA), applicants that receive awards of $25,000 or more must be reported. Your grant letter will indicate the amount of federal funds your organization has received so you are aware if your funding is being reported. Please visit this website if you have further questions: https://www.fsrs.gov/
E-Verify Memorandum of Understanding (SEA 590)/Senate Enrolled Act 590 (SEA 590
This means, by law, that state agencies cannot award a grant of greater than $1,000 unless the grantee documents enrollment and participation in the E-Verify program, affirming that a grantee does not knowingly employ an unauthorized alien. For more information, visit the E-Verify website. An enrollment instruction book can be found here. Please click here to enroll. The IAC and Regional Arts Partner do not need a copy of your MOU unless requested.
Final Grant Reports
Final reports will be assigned to you through the IAC's online grant systemunless otherwise noted in the program guidelines. The final report link will appear under on your dashboard, and you will be notified it is there via email from the online system.
For grantees that do not submit a report by the deadline, the following will result:
If you need assistance with the Final Grant Report, contact your program manager.
Civil Rights: The IAC complies with all state and federal laws and regulations concerning civil and human rights and must assure that programs, awards, and employment practices are free of any discrimination based on race, color, national origin, physical disability, religion, gender, or age.
The submitted IAC application and signed Grant Agreement indicate that the individual artist/organization understands and is in compliance with these laws:
Fair Labor Standards