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|Audit Expectations (Only applies to certain organizations, see details)|
|Funded Grantee Requirements|
|Public Manifestation, Fair Labor, Drug Free, and Civil Rights|
|Reconsideration Policy and Appeal Process|
Any information technology related products or services purchased, used, or maintained by organizations that receive IAC grants must be compatible with the principles and goals contained in the Electronic and Information Technology Accessibility Standards under Section 508 of the federal Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended. These Accessibility Standards can be found on the United States Access Board's website.
To view information about the Regional Arts Partner Audit, click here.
The Indiana Arts Commission no longer requires its grantees to submit an annual, independent, organization-wide audit. However, if an organization meets the following criteria, the State Board of Accounts’ (SBoA) may require an audit.
ALL organizations and individuals receiving funding either directly or indirectly from the IAC must submit an Entity Annual Report (E-1) to the Indiana State Board of Accounts within 60 days of entity’s year-end.
For further questions, please contact the State Board of Accounts by email at notforprofit@sboa.IN.gov or at 317-234-8812.
The IAC is required to certify that all grantees are in good standing with the Indiana Department of Revenue prior to signing a grant agreement. For individuals, applicant names and Social Security numbers will be checked using the approved State of Indiana system once grant awards have been determined but before grant agreements are mailed.
If an applicant is determined to not be in good standing with the above named agency, they will receive notice from the IAC and must contact the agency to resolve any issues. The Help line phone number is Department of Revenue 1-800-891-6499. The IAC will not be able to confirm the nature of the issue as it is proprietary information between the appropriate state agency and the individual. Once any issues are resolved, the applicant must contact the IAC to resume the contract process.
According to Indiana State Law 522.16.4, all potential grantees must be in good standing with the State of Indiana’s Department of Revenue (DOR), the Indiana Secretary of State and the Indiana Department of Administration (IDOA) before receiving a contract and/or grant monies. The Indiana Arts Commission must comply with Indiana State Law by conducting clearance checks at various phases of the contract process. All IAC grants are approved contingent upon the grantee’s clearance.
Grant Modification Agreement
Any changes to your original grant proposal must be discussed with your grant program manager before moving forward. If necessary, your grant program manager may require you to complete and submit a grant modification form for their approval.
Click to download a copy of the Grant Modification Form.
All payments are contingent upon adherence to all grant guidelines and reporting requirements. The first grant payment will be for 75% of the total award. Funds will be transferred to the grantee’s bank account after the grant agreement and aforementioned documents have been approved by (all) applicable state agencies. The second and final fiscal year grant payment will be for 25% of the total award. Funds will be approved to transfer to the grantee’s bank account after the final grant report and any additional requirements have been submitted and approved. It takes approximately three months from the time the correctly completed forms are submitted until the recipient receives the payments (first and second).
All documents submitted to the IAC are public and subject to a public information request. All grant applications are considered public documents and are reviewed and discussed in a public meeting. Applicants should therefore not include any information in the content of their application they would not want shared during the panel discussion.
Civil Rights: The IAC complies with all state and federal laws and regulations concerning civil and human rights and must assure that programs, awards, and employment practices are free of any discrimination based on race, color, national origin, physical disability, religion, gender, or age.
The submitted IAC application and signed Grant Agreement indicate that the individual artist/organization understands and is in compliance with these laws:
Fair Labor Standards
The reconsideration process is designed to review the method and fairness of the IAC decision concerning a grant application. This process is not intended to impose a different panel’s choices/judgment over the original panel’s decision. Dissatisfaction with the denial of a grant or the amount of an award is not sufficient reason for an appeal.
Applicants may request reconsideration of a funding decision if the applicant can demonstrate:
Applicants must send a formal letter to the IAC Executive Director stating the reason for reconsideration, based on one or more of the three points above, and evidence of the grounds for the appeal. The letter must be received in the IAC office within 30 days of notification of the IAC grant award in question. If deemed viable, an appeals committee, appointed by the IAC Chair, will review all requests for appeal and make recommendations to the full Commission at its next business meeting. All decisions of the Commission are final and may not be appealed further.
Reconsideration Policy and Appeal Process