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2006-2008 Child Welfare Services Plan "Making a World of Difference"
To: Prospective Welfare Service Providers
From: James W. Payne, Director
M.B. Lippold, Deputy Director Program Services
Date: November 15, 2005
The Child Welfare Services Plan for July 1, 2006 through December 31, 2008 is ready for distribution. The intent is to ensure that every county has access to every service regardless of the funding stream whether federal, state, or county funds. Agencies submitting Request for Funding Proposal must agree to provide services in a manner described in the Child Welfare Services Plan for 2006-2008. Therefore it is extremely important that all agencies submitting proposals thoroughly read the document prior to preparing their proposal. The regional allocations will only include IV-B Part II, SSBG, Chafee IL, CBCAP, and Kids First Trust Fund funds. County funds from the Family and Children Fund and Child Welfare Fund will be available for the entire period of the contracts that develop from this RFP. Grantees submitting Request for Funding Proposals agree that County Funding will be considered the payer of last resort except in those instances where it is indicated otherwise. The funding is a projection of anticipated appropriations from Federal, State and Local sources. If the appropriations are less than anticipated, adjustments in the contracts may be necessary. Since the funding is coming from different sources, payment may be made from the state and/or local level.
Payment for the services will be at the local level and at the state level depending on the service provided, eligibility of the service for a particular funding, and where the resource is located. The funding is a projection of anticipated appropriations from Federal, State and Local sources. If the appropriations are less than anticipated, adjustments in the contracts may be necessary. Reimbursement to the county for funds expended to provide intensive family preservation services and intensive family reunification services will occur by the state and the allocation for each county will be provider at a later date.
Those agencies interested in proposing for the intensive preservation and reunification services may wish to propose for both services to prevent capacity problems. Those agencies who receive contracts to provide these services will be provided training through the State on the HOMEBUILDERS® model to prepare them for this service provision separate from the contract. The period of time required to train staff is included in the service standard billing unit as program development.
Questions related to the RFP
All questions regarding information in the RFP must be submitted in writing by November 30th to firstname.lastname@example.org or email@example.com. Written answers to the questions will be posted to the website for review by December 7th. Proposals must be mailed to the Child Welfare Coordinators with a postmark on or before December 22nd to be considered. Technical questions related to the use of the Excel spreadsheets only may be directed to the Child Welfare Coordinators.
If an agency’s staff person does not meet the minimum qualifications but the agency wishes to pursue approval of a particular staff person, the agency must submit a request with the proposal stating the qualifications and experience of the staff person along with a plan for the person to meet the minimum qualifications in a given period of time. If approval is given, it is for that particular individual only. If the individual resigns from the position with the agency, the agency shall then hire a person with appropriate qualifications for the position. If a staff person with appropriate qualifications cannot be located, the same process described above must occur before payment may be made.
Submission of the proposal and checklist
The proposal format and budget justification sheets are new and must be completed according to the instructions. The budget justification sheets are set up in Excel to make the budget easier to complete. If Excel is not available, the budget justification sheets are also available in WORD documents. Prior to submitting the proposal, it is vital that the proposal is reviewed using the checklist to ensure that all required information is included. Please check the box in column B on the left side of the checklist to verify that the information required for each item is included. This completed checklist must be included with the proposal.
Applicants are to mail one (1) copy of their completed proposal to the DCS County Director, one (1) copy to the DCS Regional Manager, and the original and one (1) copy to the Regional Child Welfare Service Coordinator that they are proposing to serve. The Child Welfare Service Coordinator will notify the Regional Services Council of all the completed proposals that are received from the providers on or before the submission deadline. Proposals that are not postmarked by the DCS Regional Child Welfare Services Coordinator on the deadline date will not be considered.
If the following information is not included, the proposal will be returned to the agency by the Child Welfare Coordinator for completion and return within 5 days.
NOTE: All contractors and subcontractors must register with the Secretary of State of Indiana in order to be considered for a State contract.
HIGHLIGHTS of the Child Welfare Services Plan:
New service standards have been included as well as enhancements to other standards. Please review the service standards in order to be apprised of the changes and or additions to each standard. Even though additional service standards have been developed, this does not preclude counties from developing other therapeutic models using Evidence Based Models such as wraparound programs like the Dawn Project in Marion County and the Circle of Care in Lake County.
Before contracts are moved through the signature process they must pass review by the Department of Workforce Development and Department of Revenue. If any agency accepted for a contract has unpaid unemployment insurance or unpaid taxes to the State, their contracts will be held up until these issues are resolved. It is extremely important that all agencies are aware of this review to prevent any delay in the contracts being fully executed.