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DOR > Motor Carrier Professionals > Forms & Publications > IRP New Account Registration Checklist IRP New Account Registration Checklist

Revised Sept. 3, 2009

Base Jurisdiction - Three current years of verified Indiana tax returns filed with an Indiana address. If this criterion cannot be met then Proof of an Indiana Established Place of Business must be met.

Proof of Indiana Established Place of Business (Must have three items below)

Your established place of business in Indiana must be verified. “Established Place of Business” is a physical structure owned, leased or rented by the registrant. A Post Office Box Number or a Rural Route Number is not an acceptable business address for IRP registration. The business address must be a valid street address or an identifiable location within Indiana such as “on County Road 26, one mile east of County Road 15.”

To establish residence in Indiana you must demonstrate to the satisfaction of the Indiana IRP Unit the following:

Sole Proprietors**
Indiana CDL
Filed Indiana income taxes
Mortgage agreement or rental lease agreement
Utilities (in registrants name or included in rental lease)

LLC, LP, Partnership and Corporations**
Filed Indiana income taxes
Filed Federal SS4 Form with Indiana address of corporation
Contract for legal partnership
Commercial lease agreement
Utilities (in name of corporation or included in rental lease)

** The Department at their discretion may request additional information to substantiate proof of residency. In addition to the list above three of the following also may be requested:

  1. If the applicant is an individual, verification that his or her (CDL) drivers license is issued by Indiana
  2. If the applicant is a corporation, verification that it is incorporated or registered to conduct business as a foreign corporation in Indiana
  3. If the applicant is a corporation, verification that the principal owner is an Indiana resident
  4. The applicant’s federal income taxes have been filed from an address in Indiana
  5. The applicant has paid personal income taxes in Indiana
  6. The applicant has paid real estate or personal property taxes in Indiana
  7. The applicant receives utility bills in Indiana in his or her name and at his or her address
  8. The applicant has vehicles titled in Indiana in its name
  9. Other documentation that is evidence of the applicant’s legal residence in Indiana

Proof of Active Operating Authority must be in the name of the applicant or a valid Authority Lease Agreement must be provided prior to obtaining any IRP Plates and Credentials. An Authority Lease Agreement with the intent to lease is not acceptable.

IRP Forms and Supporting Documentation Checklist

  • Schedule A
  • Schedule BN or B (Schedule B will be used when the carrier has had prior registration history in Indiana or any other apportioned jurisdiction in the pending new account name in which registrations will be obtained).
  • Schedule G
  • Copy of a valid processed Indiana title, or application for title (it must be in the name of the registrant unless the vehicle is leased, in which case the title can be an out of state processed title), or the title work can be processed by Motor Carrier Services provided all signed-over information is completed along with ST-108, ST-108E, and Power of Attorney (Indiana BMV requires a notarized Power of Attorney), if necessary.
  • Receipted proof of payment of Federal Heavy Highway Vehicle Use Tax (Federal Form- 2290) for the current year, unless your vehicle(s) was purchased within 60 days of date of purchase. Note that these payments can be accepted by Motor Carrier Services, unless you need to have a payment plan set up or intend to pay for increasing a vehicle weight. Copy of the vehicle lease agreement (if applicable)
  • Copy of prior registrations for vehicle(s) registered through Indiana base plate(s) or apportioned plate(s).
  • US DOT Number
  • Copy of the lease agreement confirming who will carry the Registrants Authority. (An intent to lease is not acceptable.) 
  • Copy of the valid IFTA license and a copy of the lease if someone else will be responsible for the IFTA other than the registrant.
  • Copy of the Power of Attorney, if applicable (if someone other than the registrant or other than a corporate officer is representing the company).
  • Proof of payment of Unified Carrier Registration fees.
  • Proof of active federal operating authority.

To view and download forms, click here.

Note that new accounts cannot be processed through the Department’s Web site, but all subsequent transactions can be done online once the initial registration and payment has been completed.