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Indiana Department of Transportation

INDOT > Doing Business with INDOT > Utility Coordination Utility Coordination

This page presents information related to utility coordination for highway improvement projects. This information is designed to support the coordination process required to follow the rules established under Title 105 Indiana Administrative Code 13 “Utility Facility Relocations on Construction Contracts.” The page may be most useful to employees of utilities, consultants, contractors and INDOT.

References

Best Practices

Standard Documents 

PreQualification  

INDOT developed the Certified Utility Coordinator Program to train individuals to the expected standard of performance for utility coordination.  The training consists of two days of classes on subjects related to utility coordination and a certification test offered in four parts.  To successfully complete the training program each student must attend all training, actively participate in all practical exercises and score at least 75% on the certification test.

An individual that desires to attend the utility coordinator certification training must meet one of the following requirements.

1.      Have a B.S. in Engineering with two years experience in either highway or utility industries, or

2.      Have four years experience in either highway or utility industry at least one year of which must be in utility coordination.

An individual that successfully completes the training will receive a letter affirming that the individual meets the prerequisites and is certified to perform utility coordination on INDOT projects.  A certificate for professional development hours will be provided to those persons that are registered professional engineers and may be available upon request for any other students.

Starting with the January 2014 requests for proposals, utility coordination on INDOT contracts is required to be performed by a certified utility coordinator.  A certified utility coordinator must meet the requirements stated above for education and experience and must pass the certification exam with a score of at least 75%.

A certified utility coordinator is the only individual that is to perform all utility coordination work that involves the following tasks.

1.      Present all project reports necessary for project delivery such as status reports and risk reports.

2.      Recommend work plans for approval including, narrative portion, relocation drawing, cost estimates and proof of property interests.

3.      Recommend work plan addendums for approval.

4.      Lead or facilitate any meetings involving utility specific activities such as ‘kick-off’ meetings, conflict resolution meetings and reimbursement eligibility meetings.

5.      Discuss cost estimates, reimbursement, reimbursable status or agreements with utilities.

6.      Review and recommend approval of utility consultants and utility contractors.

7.      Review and sign all required letters to utilities.

8.      Prepare and sign all required contract letting documents.

9.      Conduct post letting coordination services.

Training for the certified utility coordinator program is offered irregularly as demand dictates.  The next training session is tentatively scheduled for August 26 & 27, 2014.  The location for the planned training is the INDOT Traffic Management Center at 8620 East 21st Street, Indianapolis, Indiana 46219.  The cost to attend this training is $130.  Registration will be done on line at a website that is not yet established for this proposed training session.

Work Plans

Utility Authorized Representatives Information

To Submit or Change a Utility Company's Authorized Representative Information

The Utility “Authorized Representative” contact information list requires a username and password to access.

You must request the username/password from INDOT
.

The Utility "Authorized Representative" contact information list is located here:
http://www.in.gov/indot/div/public/utilities/secure/UtilityAddressList.htm

WARNING:  The utility contact information is not intended for use by the general public. Do not use this information to contact utilities about customer service problems or for billing questions or payments. The public should contact utilities using information provided on their customer service billing or use the phone book.

Do not use the utility contact information as a substitute for "holey-moley" or other "call before you dig service". By Indiana law, you must contact each utility at least two full working days before you start to dig. If you plan to dig, contact each utility directly using information in the phone book or contact Indiana811 at 1-800-382-5544 or 811 at http://www.indiana811.org/. Indiana811 is the Indiana Underground Plant Protection Service.

Training Information

Related Links

Contact Information

Kenny Franklin
Utility & Railroad Manager
Indiana Department of Transportation
100 N. Senate Ave. IGCN 642
Indianapolis, IN 46204
317-232-5007
kfranklin@indot.in.gov