The Indiana State Personnel Department has designed an Orientation to facilitate your transition into state government and to prepare for your first day of employment. Below is a list of resources from which you can draw assistance, as you become part of our high-performance work team. Contact your agency supervisor or agency human resource department for any further questions concerning Orientation or the Onboarding experience. Please review and print the New Hire Checklist.
Paperwork
The tax documents and Form I-9 must be completed on or before your first day of employment. To comply with federal law, we must verify the identity and employment authorization of each person we hire, and retain a Form I-9 for each employee. Indiana state government is an E-verify employer. E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States and is completed with Form I-9. You must supply your original, unexpired documents along with this form. Photocopies do not meet the requirement. Please see page five of the Form I-9 to read a list of acceptable documents. Bring these documents with you on your first day. Please complete these forms and return them to your agency’s HR team or payroll department.
Benefits
This includes information on health, vision and dental insurance; life insurance, HSA’s flexible spending accounts, prescriptions, and the non-tobacco use agreement. You are not required to enroll in benefits at the time of hire. If you choose not to enroll, your next opportunity to enroll will be during the annual open enrollment period. Please use the Quick Step Guide when enrolling into your state benefits.
Have questions about your current benefits or are you unsure of what is included with your health coverage? Contact the SPD Benefits Hotline for any questions or issues with your coverage at 317-232-1167 (within Indianapolis) or toll-free at 877-248-0007 (outside Indianapolis).
Visit the State Personnel webpage for more new hire and onboarding information
- Instructions for New Employee Benefits Enrollment
- Benefits Quick Step Guide
- Employment Benefits
- 2018 Health Insurance Rates
- Medical Plan Comparison
- Carrier Information
- The HSA Authority - HSA informational packet
- 2018 Payroll Effective Chart
- 2018 Creditable Coverage Disclosure Notice
- Anthem Dental Summary
- Anthem Blue View Vision Summary
- Taxsaver
- Minnesota Life Insurance Benefits Summary
- Employee Group Insurance Benefit Handbook
- Benefits Glossary
- State Information Center
State Policies & Performance Management Cycle
Performance management defines the relationship that should exist between state employees and their supervisors. It is an interactive process where upper management communicates the agency’s strategic vision and objectives to every manager, supervisor and employee who then develop program, division and individual goals designed to achieve the agency’s strategic objectives. The SPD Employee Relations Division created the document below summarizing the performance management cycle. This document also explains how employees accrue paid leave.
All employees are responsible for knowing and complying with SPD’s Standardized Policies as well as agency-specific policies and procedures. It is important for all new or returning employees to review and understand the Employee Handbookand complete the Acknowledgement of Standardized Policies and Employee Handbook form. Return this form to your HR team once you have reviewed and signed this form.
INPRS
With approximately $25.7 billion in assets under management at fiscal year-end 2011, the Indiana Public Retirement System (INPRS) is among the largest 100 pension funds in the United States. The fund serves the needs of more than 500,000 members and retirees representing more than 1,400 employers including public universities, school corporations, municipalities and state agencies. You can learn more by reviewing the documents below or by clicking here.
Hoosier START
In addition to defined benefit plans like PERF, defined contribution plans are a valuable and important tool to help Hoosiers adequately prepare themselves and their families for retirement. The Hoosier S.T.A.R.T. 457 and 401(a) plans, like their private sector counterpart, the 401(k) plan, offer public employees a voluntary way to save for their retirement through tax deferred contributions to their own individual accounts. Review this important auto enrollment letter to learn more about the plan or by visiting their website.
College Choice
A college education, for you or your children, may be more than a few years away, but saving for it takes careful planning right now. You need a plan that’s smart, flexible, and affordable. Indiana529 savings plans are designed to help you save for college tuition, certain room and board costs, books, supplies, and other qualified higher education expenses. Learn more about Indiana529 by reviewing the information provided below or by visiting this website.
Online Training
New or returning employees are required to take the following courses: Information Resource Use Agreement (IRUA), Ethics and Sexual Harassment Prevention. These are web-based training courses that need to be completed within the first two weeks of employment. All of the courses are located in PeopleSoft ELM and can be accessed anytime. The Self-Service Quick Step guide can assist you with accessing and completing these or other agency based trainings.
Also, a detailed listing of the State’s workplace and sexual harassment prevention policy is provided in conjunction with the Sexual Harassment Prevention training.
For more information regarding State employment, please visit: SPD Home Page.