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Indiana Public Retirement System

Indiana Public Retirement System

Indiana Public Retirement System (INPRS) > Employers > Employer Communication > Employer Update: Special Edition - December 2011 Employer Update: Special Edition - December 2011

File structure is critical … test it before go-live

In preparation for ERM, INPRS is offering employers the opportunity to test their Wage and Contribution, Member Enrollment and Member Maintenance files. This testing will specifically focus on the file structure, not the data included in the file.

If employers would like to test their files, please send an email to INPRS will then send a secure link where files can be uploaded. Feedback will be provided within two weeks of receipt. Please contact INPRS with any further questions.

Did you miss the payroll vendor conference? It’s now available online.

INPRS recently hosted several payroll vendor conferences devoted to the Wage and Contribution file layout employers received in June. Conferences provided information on the design and usage of the Wage and Contribution file in ERM.

Additionally, INPRS staff answered questions about the file itself and any associated fields.

This presentation, with audio, is now available here. Please share this link with your payroll vendor or other internal payroll staff.

Your response is required

All employers should have received a packet in the mail with the form(s) necessary to set up employer accounts in the new Employer Reporting and Maintenance (ERM) application. Please be aware that this information has been mailed and your response is required.

To assist employers in completing this information, examples of how various employers should complete these forms are available in the File Templates section of A list of Frequently Asked Questions (FAQs) can be found in the FAQs section of the same Web site.

For questions, contact us via email at, or call us at (888) 526-1687, Monday through Friday from 8 a.m. to 5 p.m. (EST).

Thank you in advance for your prompt response.

Pick the method that works best for you


Available mid-January 2012

  • User Manuals will provide detailed instructions on completing and troubleshooting all functions of the ERM application.
  • Quick Reference Guides (QRGs) provide high-level overviews of the most commonly performed functions in the ERM application. Most are one page, front and back.
  • Computer-Based Trainings (CBTs) allow users to receive training at their workstations on their own schedule. CBTs visually and audibly explain how to perform functions in ERM with screenshots highlighting each step of the task.

Interactive Web:

Available February 2012

Webinars provide ERM users with interactive, educational sessions on how to complete various functions in ERM. Webinar attendees will have the ability to pose questions to a live moderator.


Available March 2012

Classroom Workshops, to be scheduled at various locations throughout the state, will allow employer users to receive hands-on training. These workshops are ideal for those that prefer direct contact with an INPRS representative. Stay tuned for information on how to register for a classroom workshop.

A practice period called a “soft open” is scheduled for March 2012. Employers will be able to practice uploading their new file layouts, enrolling members, etc. This will not be a live environment, and information entered into the system during this period will not be saved.

Continue to read Employer Update and visit for more information on how to take advantage of these training opportunities.

Every attempt has been made to verify that the information in this publication is correct and up-to-date. Published content does not constitute legal advice. If a conflict arises between information contained in this publication and the law, the applicable law shall apply.