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News and Events

  • 05/26/2009 - IOT Receives Green Award
    Indiana Office of Technology (IOT) has been recently named one of the ‘Top Green-IT Organizations’ by Computerworld. This recognition was due to the efforts of the IOT team to improve IT service, reduce costs, and implement green initiatives. Over the past two years, seven data centers have been consolidated into one; and the server count has been reduced by one-third through the use of virtualization.  In addition, IOT is using highly energy efficient PCs when replacing the older State PCs.   IOT was the only government organization awarded this recognition among the 12 recipients.

  • 05/26/2009 - Wireless at the Government Center
    Thanks to the Indiana Office of Technology (IOT) Network team, wireless capability was recently implemented at the Indiana Government Center North and South cafeterias, the Conference Center rooms located in the Indiana Government Center South building, as well as the State House.

  • 01/27/2009 - 2009 IT State of the State Presentation  

The State IT Update

The State IT Update has been combined with the IN.gov Update.  Look for the Indiana Office of Technology Corner in the IN.gov Update for future IT news.

Microsoft® Home Use Program Provides Deep Discounts

Indiana employees who would like to use Microsoft® office products at home can now do so for relatively cheap. The introduction of the Microsoft® Home Use Program allows state workers to purchase Microsoft® Office Professional Edition 2007 for $19.95.

To take advantage of this offer, please follow these steps:

  • Click on the Microsoft® HUP link.
  • From the drop-down menus, select United States as your country choice and English as you language preference.
  • Enter your work e-mail address and 0AD22EAAEC for the program code.
  • You will receive a welcome message from Microsoft® in your work e-mail box. The message contains a verification e-mail.
  • Click the verification e-mail to access the HUP page on the Microsoft® Web site.
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For questions about the Home User Program, please contact IOT.

Desktop Hardware Refresh Standards

As part of the Fiscal Year 2008 SEAT charge, the hardware refresh of desktops will be included. This is to better standardize the statewide IT environment to improve costs, response times and stabilize platforms. The following outlines the general guidelines and rules by which hardware refresh will be implemented:

  • Desktop refresh will be performed on a rotating 4-year cycle based on scheduling and agency needs.The schedule will be determined by IOT based on agency needs.
  • Agencies will maintain ownership of their IT desktop and laptop assets, until they are reached on the IOT replacement schedule.At said time, IOT will assume ownership of the IT desktop and laptop assets.
  • The refresh will include a standard desktop PC without monitor.The monitor will be replaced by IOT only upon failure; this is based on the cost of monitor replacement and disposal as determined by IOT in conjunction with IDOA.Agencies may purchase approved service upgrades (i.e. monitor, memory, laptop) for the standard desktop or in lieu of. Service upgrades will be billed back to the agency, but will become an IOT asset.
  • IOT will provide a desktop for new employees if they are not replacing an existing employee (agency growth) and no PC exists. These PCs will be an IOT asset even if the agency has not yet been refreshed. For new employees requesting standard desktop PCs, a lead time of five (5) days is required and assumes that networking, desk location, and all other required pieces are in place. The time to install upgraded desktops, PCs or laptops will also be affected by the need to special order the upgraded PC or laptop.
  • Employee termination, downsizing or unused equipment that is an IOT asset will be recovered if it falls off the SEAT bill. A report will be generated every month and IOT will contact the agency prior to the equipment being recovered. If the agency leaves the PC on and connected to the network and continues to pay SEAT for the asset this should not be an issue (ex. Replacement staff member being hired).
  • PCs which fail and are not cost-effective to repair will be replaced by IOT, and become an IOT asset.
  • Any PCs damaged or sabotaged by a state employee or vendor, it will be the responsibility of the agency to pay for replacement. Any State Employee found to have intentionally damaged state PC equipment may be subject to disciplinary action, up to and including termination.
  • New IDOA regulations require an environmentally safe disposal of computer equipment. IDOA, IOT and PEN have worked in conjunction to provide a cost-effective solution to state government. IOT will cover the cost of PC disposal if it is due to failure or hardware refresh. IOT will also cover the cost of monitors replaced due to failure, but the agency will be responsible for this fee if they choose to purchase a monitor outside of failure. The monitor disposal fee is currently $20.00. Agencies will also be responsible for printer disposal, the cost of which will vary and a quote would be provided by PEN Products based on size and other factors.

These terms and conditions are subject to the discretionary decision of IOT management. Any issue occurring that is not specifically covered under the above rules or interpretation of these rules is at the sole discretion of IOT management.