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Indiana State Department of Health

Trauma System/Injury Prevention Program Home > Pre-Hospital/EMS > EMS Registry EMS Registry

The Indiana State Department of Health (ISDH) is the designated lead agency for the state’s trauma care system. The Mission of the Division of Trauma and Injury Prevention is “to develop, implement and provide oversight of a statewide comprehensive trauma care system that prevents injuries, saves lives, and improves the care and outcomes of trauma victims.” A significant part of the Division’s mission involves collecting data from Emergency Medical Services (EMS) providers, hospitals with emergency departments and rehabilitation facilities. In order to create a system to collect this information, the Indiana Trauma Registry was implemented in 2007, and in 2013, the ISDH implemented the Indiana State EMS Bridge (https://indianaems.isdh.in.gov/). The combination of EMS and trauma data allows Indiana to develop a more robust data system with which we can create a better patient care system.

Gov. Mike Pence signed the Trauma Registry rule in November 2013, which changed the reporting requirements for all Indiana Department of Homeland Security (IDHS) Certified EMS Providers. All EMS providers that transport patients, including both basic and advanced life support, are required to submit data to the Indiana Trauma Registry, per 410 IAC 34-4-1.  The data required to be provided to the registry by EMS providers must be reported to the registry by the fifteenth day of the month following the month in which the incident occurred, per 410 IAC 34-6-1. Additionally, reporting is required using the most current version of the National EMS Information System (NEMSIS) data, per 410 IAC 34-5-1 (d).

ISDH selected the software vendor ImageTrend from Minneapolis, MN, to collect the diverse information collected by the Indiana Trauma Registry. The software is compliant with both NEMSIS and Health Insurance Portability and Accountability Act (HIPPA).

ImageTrends’ Indiana State EMS Bridge (https://indianaems.isdh.in.gov/) makes it easy for EMS Providers to comply with the reporting requirements and to help improve Indiana’s system development. This is done by offering two different options:

  • The ISDH provides ImageTrends’ ePCR to all Indiana EMS Providers free of charge. The software offers many features which can save you time when completing a run sheet, including making selections from drop-down boxes. Most of the drop-down boxes contain generic information appropriate to all EMS providers, such as medications given or procedures used. The remaining drop-down boxes allow you to personalize the options for your Service. This feature would include crew names, training levels, frequent patients or locations, etc. The software also makes creating reports based on the run sheet easy to create. When you have completed and saved a run sheet, it is automatically send to the ISDH Trauma Registry, eliminating the need to transfer the data. ImageTrend’s ePCR also makes it easy to transmit the run sheet data to IDHS to comply with their reporting needs.
  • If your Service is using another software vendor, ImageTrend makes it easy to simply transfer your data to the State EMS Bridge.

As of August, 2014, more than 132 EMS Providers actively submit data to the Registry.

Contact Murray Lawry, EMS Registry Manager, with any questions.

EMS Registry Reports

Once the ISDH begins receiving run sheet data from your Service, our staff will create a bi-monthly report specifically for your service. These reports present certain data elements from your submitted data to compare your service to others around the state. The bi-monthly reports created for your Service will not be shared with any other Service.

In addition to provider-specific reports, our staff creates bi-monthly statewide reports, as shown below:

Contact Murray Lawry, EMS Registry Manager, with any questions.

Contact Information

Murray Lawry
EMS Registry Manager
Division of Trauma and Injury Prevention
317-233-7695
mlawry@isdh.in.gov

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