Indiana Office of Court Services
30 S. Meridian Street, Ste. 900
Indianapolis, IN 46204

Angela Reid-Brown
Court Improvement Program Administrator

Pho: 317.232.1313
angela.reid-brown@courts.in.gov

Matthew Hagenbush
Court Improvement Program Staff Attorney 

Pho: 317.232-1313
matthew.hagenbush@courts.in.gov

 

Indiana Judicial Center > Court Improvement Program > Grant Applications Grant Applications

(Please note: We are no longer accepting applications for the 2015-2016 grant cycle.  Materials below are for informational purposes only.)

The Indiana Court Improvement Program (CIP) is accepting grant applications for programs/projects intended to improve safety, well-being and permanency outcomes of children and families involved in Children in Need of Services (CHINS) and Termination of Parental Rights (TPR) court proceedings.

CIP grants should not be considered indefinite funding for programs/projects. Applications requesting start-up and/or continuation funding are required to include a sustainability plan.  Applicants proposing multi-county programs/projects should submit a single application and designate one contact person.  Applications that are not submitted by a court must have collaborated with and secured the support of the affected court(s) where the services are to be provided.   Letters of support from the court(s) must accompany the application.

Funding Priorities

Priority consideration will be given to:

  • New applicants
  • Programs/projects intended to help the court handle the increase in CHINS/TPR filings.

Eligible Applicants

  • New applicants
  • Current grantees applying for start- up funds for a new program/project that has not been previously funded by CIP.
  • Current grantees applying for ongoing program support, if funding has been received for less than three years.

Additional information on eligibility:  Current grantees are ineligible to apply for continuation of funding if funding has been received for the same program/project for more than four years.

Court Improvement Program Funding Areas

1. Basic Court Improvements.  Grant funds are available to support programs/projects that are intended to improve the court process for handling CHINS and TPR proceedings and/or provide for the safety, well-being and permanency needs of abused and neglected children in the child welfare system.  Programs/projects eligible for basic court improvement funding include, but are not limited to:

  • CHINS and TPR mediation, facilitation and family group decision making programs;
  • CHINS family dependency drug courts;
  • Court Sponsored National Adoption Month Activities;
  • Other new and innovative programs/projects that will further the goals of the Court Improvement Program.

2. Data Collection and Analysis.  Grant funds are available to improve CHINS/TPR proceedings using a data informed approach.  Programs/projects eligible for data collection and analysis funding include, but are not limited to:

  • Adopting and implementing court performance measures for CHINS and TPR cases;
  • Evaluating current CHINS/TPR related programs/projects;
  • Evaluating strategies to help identify reforms to improve child welfare outcomes.

3. Training and Education.  Grant funds are available to support training and education programs that increase child welfare expertise within the legal community or facilitate cross-training opportunities between agencies, courts, and other key stakeholders involved in the child welfare system.    Programs/projects eligible for training and education funding include, but are not limited to:

  • Training programs for court personnel, attorneys and community stakeholders in child welfare matters;
  • Development of CHINS and TPR related educational and training materials.

Key Terminology

Cash Match.  The amount of cash contributions provided towards the overall budget.

Continuation Grant.  Additional funding for programs/projects beyond the original grant period.

In-kind Match.  Donations of goods or services rather than cash or appreciated property (such as labor, equipment, supplies or the use of facilities)

Match.  The contribution of cash or other resources that a recipient is required to contribute to an award.

New Applicant.  An application not previously proposed, or one that has not received previous funding.

Program/project.  Funding for a specific initiative or endeavor.

Start-up Grant.  Funding to start up or begin a new program/project.

Sustainability Plan.  A plan that describes how the program/project will continue when the grant funding ends.

Funding Period

Awards are granted for one year on an October 1st – September 30th funding cycle.  Each year thereafter, programs may apply for continuation of funding on a competitive basis for up to four years.  Continued funding from year to year is not guaranteed.  Applicants requesting continued funding must document sustainability efforts.  If a continuation grant is awarded  funding will be provided on a step-down basis.

Funding Match and Step Down

CIP funds awarded may not constitute more than 75% of the total project cost.  Therefore, matching contributions of 25% (cash or in-kind) of the total program/project budget is required and must be derived from non-federal resources.

Step-down funding follows these guidelines:  an eligible program/project may apply for 75% of the total program/project for the first two years.  The local match requirement is 25%.  For the Third year, the program/project can only request 50% of the total program/project costs and must provide 50% match.  For the fourth year of funding, the program/project can only request 25% of the program/project cost and must provide 75% match.  The following is an example of the four-year step-down cycle.

Example: First Year   

Total Project Cost = $20,000 
75% Federal Share = $15,000 
25% Local Match = $  5,000

Example: Second Year   

Total Project Cost = $20,000 
75% Federal Share = $15,000 
25% Local Match =  $  5,000

Example: Third Year      

Total Project Cost = $20,000 
50% Federal Share = $10,000 
50% Local Match =  $10,000

Example: Fourth Year    
Total Project Cost = $20,000 
25% Federal Share = $ 5,000 
75% Local Match = $15,000

Funding Restrictions

The costs of organized fundraising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital, or obtain contributions, are considered unallowable costs under this grant opportunity.

Range of Financial Assistance

Grants will typically range from $100 to $35,000.  Programs/projects larger than $35,000 may be considered.

Selection Process

A grant review team will review applications and make a recommendation to the CIP Executive Committee, which makes the final decision.  In evaluating each application, the following may be considered:

  • Demonstration of need
  • Adequate correlation between the cost of the project and the objective(s) to be achieved
  • Probability of project to meet identified goal(s) and objectives
  • Overall description of the intended use of the grant funds
  • Demonstration that the applicant has met the local match requirements
  • Overall quality of the application
  • Performance on previous grants received from the Indiana Supreme Court
  • Quality and feasibility of proposed sustainability plan

Distribution of Grant Funds

Grantees must limit the amount and timing of cash requests to the minimum amount necessary to meet actual and immediate program needs and requirements. Cash cannot be requested and then held for future expenditures.

The CIP reserves the right to reduce the grant award or terminate the grant at anytime if it becomes apparent that the grant funds are not being used or will not be expended by the end of the grant term.  The final cash request must be received by October 15, 2017.

Adjusting Budgets

Grantees may be asked to submit an adjusted budget if the amount awarded did not equal the amount requested, or otherwise upon request of the CIP.

Reporting Requirements

Quarterly reports will be due on January 30th, April 30th, July 30th and October 30th.  A final report is due within 45 days of the end of the grant period.   All reports must be submitted on CIP Grant forms located at http://www.in.gov/judiciary/cip/2357.htm.

Submission Date

Applications may be submitted by email to angela.reid-brown@courts.in.gov or faxed the attention of Angela Reid-Brown at 317-233-3367.  Applications must be received no later than 4:00 p.m. EST on August 5, 2016.

If you have questions about the Court Improvement Program or would like assistance completing the application, please contact Angela Reid-Brown at angela.reid-brown@courts.in.gov  or 317-232-1313.

 

Document Title File Type
2016 Grant Application Word
Quarterly Fiscal & Program Report Word
Final Report Word
Cash Request Form Word