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What is It?
The DCS Probation System is an application made available via JTAC’s Indiana Court Information Technology Extranet (INcite), developed through a joint effort between JTAC and the Department of Child Services (DCS). DCS Probation is a portal by which Indiana probation officers can enter, and transmit electronically to DCS, information that is required for juvenile services and placements that have been ordered by the Court in a juvenile delinquency case, for which DCS has been ordered to pay.
How it Works
Information is entered by probation officers into the DCS Probation System through INcite. Once a case is complete, the probation officer submits the case to ICWIS (the Indiana Child Welfare Information System) where it is then made available to DCS personnel for review and processing. Information is sent securely to ICWIS over the Internet.
The system is being implemented in two phases. The first phase, which went live on January 1, 2009 includes IV-E eligibility determination for federal reimbursement of costs associated with juvenile out-of-home placements, such as residential treatment facilities and foster care, payment for services and juvenile placements, and Federal reporting to AFCARS (Adoption and Foster Care Analysis and Reporting Systems). Future releases will include advanced features such as notifications regarding cases that have already been submitted.
Why We Need It
The DCS Probation System was developed to assist Indiana probation officers in complying with requirements of House Enrolled Act 1001, which was passed by the Indiana General Assembly and signed into law on March 14, 2008. Required information associated with juvenile placements and services for which DCS has been ordered to pay must be supplied by Probation Officers to ensure that those services are indeed paid for by DCS, thereby reducing the risk that the county will be billed and deemed liable for payment.
Most counties did not have the technology means necessary to comply with HEA1001 requirements, especially with an aggressive effective date of January 1, 2009. To date, 296 probation officers in 82 Indiana counties are using the application to submit required information to DCS.
Additionally, transmitting information via DCS Probation will enable the State of Indiana to comply with related Federal reporting requirements.
Contact Information
If you would like more information about the DCS Probation System project, contact Mark Harvey at (317) 234-6586 (Fax: 317-234-2605) or mharvey@jtac.in.gov |
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