Indiana Supreme Court
315 Indiana State House
200 W. Washington Street
Indianapolis, IN 46204
Kevin S. Smith
Public Information Officer
Where to file...
Clerk of the Appellate Courts
200 W. Washington St.
216 State House
Indianapolis, IN 46204
Governor Daniels and Members of the General Assembly:
My exertion over the last few months as respects reform in local government obliges me to report on what we’re doing to reform Indiana’s courts. What have we in the courts changed and what can we change to provide thoughtful and expeditious justice to the 6.3 million people who call Indiana home.
In contemplating the changes we are making, I especially thought of the many ways that Indiana’s courts are seeking to serve better by embracing technology. Technology is perhaps the dominant story line of our age, in some ways a story about the generations. My grandmother used to tell me about the day when electricity came to town; my daughter Mattie has no memory of the day before laptops.
This will not be a report about bytes and bandwidth, but rather about what we can do that will actually make a difference in the lives of people.
For example, how can we do better at combating the scourge of domestic violence? A good many of society’s institutions are engaged on this front, from police officers to prosecutors to social agencies to shelter sponsors. To be sure, the court system metes out punishment after the fact through criminal prosecution, but in the field of prevention, one of the leading tools is the protective order, which seeks to keep the abuser separated from potential victims. When a woman or child is threatened by the abusing boyfriend or the ex-husband, and a patrolman answers to a call of domestic disturbance, when that moment of truth is at hand, how does the officer sort out the situation at the scene? Should the boyfriend even be there? How does the officer know whether the boyfriend is there in violation of a protective order, subject to arrest under a criminal statute you’ve recently toughened up.
It used to be that the officer could verify the existence of a protective order only by calling the county clerk’s office, assuming the confrontation occurred during business hours. These gaps in information have sometimes resulted in tragedy.
Soon, every officer in the state will be able to access every protective order around the clock and virtually from the moment it is issued. We are more than halfway through installing a statewide registry that immediately sends these orders directly to the local police and sheriff’s department (and enters them into the databases of the Indiana State Police and the FBI for good measure) so responding officers can act on them at the scene. No one doubts that this change, made possible through technology, will literally save life and limb for endangered women and children.
As recently as two years ago, this was exactly the sort of thing that could happen most places in Indiana, because most suspension orders went to Indianapolis by hard copy. Now, ninety-five percent of the state’s courts send that information by computer directly to BMV and law enforcement agencies. There can be no doubt that people who would otherwise have been the victims of drunk drivers are alive today because of this reform in the court information system.
And, so it will soon be with another kind of tragedy. We all cringe on those occasions when a state trooper or a local law enforcement officer is injured or even killed while writing a traffic citation at the roadside a few feet away from motorists passing by at 60 or 70 miles per hour.
Within the last few months, we launched an electronic citation system that uses hand-held equipment like that you see at rental-car agencies. Officers can scan the bar code on the back of a drivers license to create a ticket in five or six minutes rather than hand writing one in fifteen or twenty. It’s the result of collaboration with the State Police, the BMV, the Criminal Justice Institute, and the judicial branch. The General Assembly has supported this project by making certain statutory changes, and the collaboration between the executive branch and the courts has been superb. There can’t be a state where the three branches work in closer harmony on such projects. Because of this cooperation we’ll get the officers and the drivers off the shoulder faster and everybody will be safer.
That’s a good story about simplifying, but there are still lots of things that can be confusing and difficult for people working their way through the courts. I’ll mention three examples.
How do people summoned for jury duty know where in the courthouse to report? If you want to file a small claim on your own, how do you learn how to do that? If you forget your hearing date, how do you find out when you are due in court?
People who are going to the courthouse can now find their way through virtual courthouse tours, available so far in twenty-one counties. The internet program walks you through the building and guides you to the right room.
If you need to file something on your own, the Indiana court webpages will show you how to complete certain simple transactions, like uncontested divorces or name changes. We supply standard forms for those kinds of straightforward legal matters, and last year people downloaded 528,000 of them before going to court.
And, as for problems like forgetting your court date, we are on the brink of something much bigger and more far-reaching: a twenty-first century case management system that connects all Indiana courts to each other and to state agencies that need and use court information. And 2007 was a watershed year for that initiative.
Three weeks ago Monday, ten Indiana courts, nine in Monroe County and the Washington Township Small Claims Court in Marion County, began using a new system (it’s called “Odyssey”) that provides internet access to all manner of case information, scheduling, court rulings, financial calculations made by county clerks, nearly everything about the 1.8 million cases filed in our state each year. Turning this system on for testing by real live court personnel reflected years of work by everyone from judges to clerks to prosecutors and, of course, technology experts. It will vastly improve the work we do in sentencing criminals, administering estates, collecting taxes, pursuing child support, and all the other things that people rely on courts to do for society.
This is all not just pushing a button. As Judge Ken Todd said to me last week, only when you see a change of this scale in action can you begin to appreciate the effort required. This massive undertaking has many hands on the lever, especially leaders like Lilly Judson and Mary DePrez, and others supporting our State Court Administration and our Judicial Technology and Automation Committee. People like Paul Mathias, Jeff Dywan, Andy Cain, Donna Edgar, John Kellam, Mary Wilson, our lead contractor Tyler Technologies, represented today by Kristin Wheeler, and the Daniels administration’s Indiana Office of Technology, and the many legislators who carried or supported bills. The heroes in Monroe County include Chief Judge Ken Todd and his colleagues, County Clerk Jim Fielder, and the Prosecutor Chris Gaal. In Washington Township, our heroes include Judge Kimberly Brown of the Small Claims Court.
And, finally, the individual whom everyone involved recognizes as having supplied the vision and the acumen and the monumental commitment to make all this happen: Justice Frank Sullivan, Jr.
I used the word heroes a moment ago because we don’t call these pilot courts for nothing. These partners are working out the kinks for all of us. This is the most massive venture in the history of the Indiana court system, and the benefits to our citizens will exceed even the many we can already identify.