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Indiana State Library

Library > Volunteer > Current Opportunities Volunteer Opportunities

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Tour Guides

  • Position Title: Tour Guides for 4th Grade School Pursuit of Pride Tour Groups
  • Date & Time: Date & Time:  Long-term position. Flexible shifts are available for volunteers during the school year . Tours are usually between the hours of 10 and 1 in the morning during the school day and last about an hour Training consists of an hour and a half training session and tour observations to familiarize the new guide with the tours.
  • Position Summary: Volunteers are needed to do tours at the Indiana State Library for student groups including teachers and parents as part of the Pursuit of Pride Tours, which was started by the Benjamin Harrison Presidential Site. The goal of the Pursuit of State Pride Field Trips is to give students an opportunity to visit three locations with state-wide historical relevance all in one day. The sites are the Benjamin Harrison Presidential Site, the State House, and the Indiana State library. On the Library’s part of the tour students will learn about state government, the unique historical significance of Indiana, and how preserving and accessing Indiana’s valuable manuscripts and collections is accomplished at the state library. Students will receive an introduction to the various divisions of the Indiana State Library and will also receive a tour of our historic 1934 Art Deco building. Training will be provided.
  • Major Responsibilities: Provide tours of the Library for 4th Grade Students as part of the Pursuit of Pride Program.
  • Qualifications: Leadership Skills / Tour Guides will need to monitor student behavior as they tour the library and address behavior concerns in an authoritative manner including:
    • Quieting students
    • Moving students efficiently in a group
    • Redirecting student attention
    • Making decisions based on situation and information available
  • Public Speaking Skills / Tour Guides will need to be able to deliver information about the State Library’s building in a clear and understandable manner. Tour Guides will need to be able to work off a bulleted list of items to talk about. Tour Guides will need to familiarize themselves with facts about the Indiana State Library’s 1934 historic art-deco building.
  • Teamwork Skills / Tour Guides need to be able to work in a team with other tour guides and need to be able to take direction from a Field Trip Leader.
  • Time Management Skills / Tour Guides need to be able to adjust their tours based on Leader recommendations to fit the tour length needed by the school
  • Experience with school age children is highly recommended.
  • Projected Completion Date: Ongoing

Business Office Assistant Position

  • Position Title: Business Office Assistant
  • Date & Time: Date & Time:  Short-term position. Flexible shifts are available for volunteers during the Library's normal hours of operation Monday - Friday, 8:00 a.m. 4:30 p.m.
  • Position Summary: Candidate gets the opportunity to learn some of the very necessary details on the business side of running a library.
  • Major Responsibilities: Update and organize business office files, label boxes and send retention boxes to storage.
  • Qualifications: Attention to detail and the candidate must be able to lift storage boxes of approximately 10

Federal Document Shifting Project

  • Position Title: Federal Documents Shifting Project
  • Date & Time: Long-term position. Flexible shifts are available for volunteers during the library's normal hours of operation Monday thru Friday, 8:00 am - 4:30 pm.
  • Position Summary: To move the materials in order to ensure the proper storage and growth of the collection
  • Major Responsibilities: This project entails moving federal documents from their current location to a new location in our federal documents room.    Volunteer will be responsible for dusting shelves and books as they are placed in their new location.
  • Qualifications: Volunteer must be able to lift 25-50 pounds and move shelving units.      Must be able to work in an environment with dust, noise.  Library experience or student preferred. 
  • Project Completion Date: Fall/Winter 2013

Indiana Historic Digital Newspapers Project

  • Position Title: Indiana Historic Digital Newspapers, Data Correction Assistants
  • Date & Time: Long-term position. Volunteer on-site or virtually from your home computer. .
  • Position Summary: The Indiana State Library is creating an online database of digital images of Indiana’s historic newspapers from our own collection and from the collections of cultural heritage organizations around the state.  Each digital page image has a corresponding computer generated transcription.  Transcriptions need to edited to provide for better keyword searching for users.  Volunteers will register through the online access software and will be able to select the newspaper title and page that they would like to edit.  An image of the newspaper page will appear beside the text box.  Edits will be made directly in the text box on screen.  
  • Major Responsibilities: Data Transcription
  • Qualifications: The ability to follow directions, work independently, attention to detail, accurate, responsible, dependable, and typing skills.
  • Project Completion Date: Ongoing

Indiana Legacy

  • Position Title: Indiana Legacy Databases, Data Entry Assistants
  • Date & Time: Long-term position. Volunteer on-site or virtually from your home computer. .
  • Position Summary: The Indiana State Library is creating an online database based on information taken from areas of our collection, and those from other Indiana Libraries and Historical Societies. The projects include the Indexing obituaries from the Indianapolis Newspapers on microfilm, working with the Marion County Divorces from the Indianapolis Commercial Newspaper, the Picture Index from our Manuscript Collection, Indiana Histories Index, and Court Records Indexes on Microfilm, and more. Virtual volunteers enter information for the database onto a spreadsheet from photocopies of the materials; on-site volunteers will work directly from materials, often microfilm or card catalog drawers.
  • Major Responsibilities: Data entry
  • Qualifications: he ability to follow directions, work independently, attention to detail, accurate, responsible, dependable, and typing skills. Candidate must be able to volunteer at least eight (8) hours per month.
  • Project Completion Date: Ongoing 

Newspaper Section, Indiana Division Shifting Position

  • Position Title: Volunteer for the Newspaper Section
  • Date & Time: Long-term position. Flexible shifts are available for volunteers during the library's normal hours of operation Monday thru Friday, 8:00 am - 4:30 pm.
  • Position Summary: To move the materials in order to ensure the proper storage and growth of the newspaper collection.
  • Major Responsibilities: Volunteer will be shifting bound and wrapped newspapers from their current location to a permanent storage area.  Some dusting and re-wrapping will be required. 
  • Qualifications: Volunteer must be able to lift 25-50 pounds and utilize a ladder.   Must be able to work in an environment with dust.  Library experience or student preferred. 
  • Project Completion Date: Spring/Summer 2015

Rare Books & Manuscripts

  • Position Title: Rare Books and Manuscripts Volunteer
  • Date & Time: Long-term position. Flexible shifts are available for volunteers during the library's normal hours of operation Monday thru Friday, 8:00 am - 4:30 pm.
  • Position Summary: Processing and creating finding aids to promote access to manuscript collections.
  • Major Responsibilities: This position requires basic processing of manuscript collections and creating finding aids and guides. Additional responsibilities may include providing research.
  • Qualifications: Experience with information technology applications in a library environment; working knowledge of basic Microsoft Office applications. Effective oral and written communication skills; strong organizational skills.
  • Project Completion Date: Ongoing

Talking Book and Braille Library – Indiana Voices

  • Position Title: Reviewer
  • Date & Time: Long-term position. Can be done remotely as a Virtual Volunteer or flexible shifts are available for volunteers during the Library's normal hours of operation Monday - Friday, 8:00 a.m. 4:30 p.m.
  • Project Description: Through the generous support from the Ruth Lilly Philanthropic Foundation the Indiana State Library's Talking Books and Braille Library will focus on recording books and magazine articles with Indiana connections that are otherwise unavailable in an audio format. We have two soundproof recording booths and digital recording equipment. These new materials will enable volunteer narrators to record books and magazine articles with maximum clarity and quality. The Talking Books project will greatly rely on the efforts of volunteers. Talking Books seeks volunteer narrators, monitors, and reviewers to begin production.
  • Position Summary: To help record books and magazines of Indiana interest for the talking Books program which is a part of the National Library Service for the Blind and Physically Handicapped.
  • Major Responsibilities: Listen for pronunciation, word performance, technical errors, and listen for additions or omissions in the recording.
  • Qualifications: Possess a good "ear" for finding mispronunciations and other mistakes in the recording.
  • Project Completion Date: Ongoing

Talking Book and Braille Library – Indiana Voices

  • Position Title: Indiana Voices Monitor
  • Date & Time: Long-term position. Flexible shifts are available for volunteers during the Library's normal hours of operation Monday - Friday, 8:00 a.m. 4:30 p.m.
  • Project Description: Indiana Voices is a program that focuses on recording and circulating Indiana-related books and magazines that are otherwise unavailable in an audio format. The program is funded thanks to a grant from the Ruth Lilly Philanthropic Foundation. Indiana Voices materials are recorded digitally and transferred to a digital talking book cartridge that can be read only by specialized playback machines provided at no cost to patrons of the Indiana Talking Books and Braille Library. Indiana Voices materials are produced in the Ruth Lilly Recording Studio, which currently produces digitally-mastered, high-quality works made standard by the National Library Service for the Blind and Physically Handicapped. The program relies on the efforts of volunteers who donate their time as narrators, monitors and reviewers to provide quality Talking Books.
  • Position Summary: To help record books and magazines of Indiana interest for the Talking Books program which is a part of the National Library Service for the Blind and Physically Handicapped.
  • Major Responsibilities: Operate the recording equipment during a recording session. Follow the narrator using a second copy of the text. Maintain quality control during the recording session. Must work as a team with the Narrator in a1 hour session at least once per week. <
  • Qualifications: Ability to use a PC and learn new programs. Posses a good "ear" for mispronunciations. Experience with recording equipment a plus.
  • Project Completion Date: Ongoing

Talking Book and Braille Library – Indiana Voices

  • Position Title: Indiana Voices Clerical Assistant
  • Date & Time: Long-term position. Flexible shifts are available for volunteers during the Library's normal hours of operation Monday - Friday, 8:00 a.m. 4:30 p.m.
  • Project Description: Indiana Voices is a program that focuses on recording and circulating Indiana-related books and magazines that are otherwise unavailable in an audio format. The program is funded thanks to a grant from the Ruth Lilly Philanthropic Foundation. Indiana Voices materials are recorded digitally and transferred to a digital talking book cartridge that can be read only by specialized playback machines provided at no cost to patrons of the Indiana Talking Books and Braille Library. Indiana Voices materials are produced in the Ruth Lilly Recording Studio, which currently produces digitally-mastered, high-quality works made standard by the National Library Service for the Blind and Physically Handicapped. The program relies on the efforts of volunteers who donate their time as narrators, monitors and reviewers to provide quality Talking Books.
  • Position Summary: Perform clerical tasks to support the Indiana Voices program.
  • Major Responsibilities: Assist with photocopying, mailings, prepare Talking Book materials to circulate, and review recorded materials.
  • Qualifications: Basic knowledge of Microsoft applications and ability to learn new PC programs. Must be able to volunteer at least 3 hours per week.
  • Project Completion Date: Ongoing
VOL DB 9-26-2014