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LibraryIndiana Copy Paper Demand Aggregation


LibraryIndiana, a partnership between the Indiana Department of Administration (IDOA) and Indiana State Library (ISL), invites public and academic libraries to participate in a demand aggregation event for copy paper. The volumes collected in this event will be included in a Central Indiana Education Service Center (CIESC) copy paper solicitation and will leverage library and K12 entity volumes to secure deep discounts on standard and specialty copy paper.

Earlier this year, participating libraries realized up to 73% in savings by participating in this cooperative purchasing event.  Leveraging technology in the LibraryIndiana.com system, the team will collect orders from libraries.  Those orders will be aggregated with K12 entity orders into a large volume purchase and will be included in a public solicitation for vendor competition. Smaller libraries that do not the minimum quantities required by this cooperative purchase are encouraged to pool resources with area schools to take advantage of these deep discounts.

HOW TO PARTICIPATE
Libraries that would like to be included in the demand aggregation event must provide the quantity they would like to order through the www.LibraryIndiana.com tool. Please understand that participation in this cooperative purchasing strategy is a commitment to buy.  Therefore, participants will be required to purchase by the end of the agreement’s term.  Since only one response per entity can be given we have sent an invitation to registered library directors. If you are a public library director seeking to give response rights to another individual on staff, please email to info@LibraryIndiana.com.  If you are interested in participating but do not have a username or password, please send an email to info@LibraryIndiana.com.

TIMELINE OF EVENTS*

DATE

ACTIVITY DESCRIPTION

April 8th – April 19th (2 weeks)

Schools and libraries enter their quantities via web-based tools www.LibraryIndiana.com

April 22nd

Aggregate orders and incorporate into new copy paper solicitation

May 28th  

Communicate final pricing and order instructions to participants

*Timeline may change slightly

INSTRUCTIONAL VIDEO
Please view the video found on your user dashboard (Home) for instructions, which includes information on the concept behind this cooperative purchasing strategy and how to enter your information into the tool.

CONTACT INFORMATION
Please do not hesitate to contact us if you have any questions. All email inquiries should be sent to info@Libraryindiana.com or the following individuals:

Steven Schmidt
ISL Library Development Office Supervisor
steschmidt@library.in.gov

Megan Lawson
Contract Manager
mlawson@idoa.in.gov

 

Barney Summers
CIESC Purchasing Director
summersb@ciesc.k12.in.us



Questions? For more information on the program please contact info@libraryindiana.com