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Each Monday, the State Personnel Department provides a new employee orientation that lasts an entire day. All Monday orientations are held on the Indiana Government Center Campus, specifically the Indiana Government Center (IGC) South building. Please refer to the Orientation room locations document to locate your first day's room location. These sessions begin promptly at 8:30 a.m. (EST). Please note: If a State holiday falls on Monday, orientation is held on Tuesday.
Employees are given an overview of the policies, procedures and benefits available. Other items addressed are supplemental insurance plans, retirement, required trainings, attendance and leave policies, disciplinary actions, performance appraisals and other topics of interest.
Processing of new hires includes but is not limited to completion of the Form I-9, W-4, W-H 4, and direct deposit enrollment. On day one, new employees must bring acceptable identification for the Form I-9 form. This information is available on the New Employee Paperwork page. The remaining forms are to be turned into the respective agency after day one.
We encourage all orientation attendees to plan on arriving on the Indiana Government Center campus no later than 8 a.m (EST). Plan extra time to locate and park as the garages are busy during most mornings. The Government Center campus has two garages: Washington Street Garage and the Senate Avenue Garage. Plan to park in the Washington Street Garage, unless it's full. New hires parking is validated on day one.
The Washington Street Parking Garage is located at the corner of Washington Street and West Street. The entrance is on the east side of the building, accessible via Missouri Street. Please note: there are four separate entrances located on Missouri Street. The entrance marked Garage 1 or 3 (see picture below). in order to get a visitor's ticket.
If the Washington Street Garage is full, please proceed to park in the Senate Avenue Parking Garage. This garage is located between New York Street and Ohio Street. You must enter the garage via New York Street in order to get a visitor's ticket.
During the legislation session (January - April) the parking garages reach capactity quickly. Some agencies may provide additional insturctions to park at a different lcoations during this time frame. Please refer to your offer letter or contact your agency if this impacts you.
If you have additional questions on parking, visit the Department of Administration parking website.
Once you pull into the garage, pull up to this machine pictured to the right. Push the BLUE button and receive a parking validation ticket. Bring the ticket with you into Orientation for validation. Your parking must be validated in order to leave the garage without a fee.
Access to state parking areas is granted to state employees via a state-issued access card, which also serves as your ID badge. Badges are provided to employees upon hiring, but after completion and submission of a Credential and Access Request Form.
Once you park, you will enter the IGC-South building through the public entrance, as indicated on the IGC-South first floor map. The public entrance opens at 7:30 a.m. EST and is located off of Senate Ave. This entrance is equipped with metal detectors and screening devices monitored by Capitol Police. Passing through this entrance may take some time.
Orientation attendees are given an hour break for lunch at Noon EST. Lunch is the responsibility of the new hire. Employees on day one will not have access to a refrigerator. Please keep that in mind if you pack a lunch. New employees may choose from one of our two cafeterias located on the lower level of the Indiana Government Center campus, one in each building (North and South). Both offer a wide variety of hot and cold meals, drinks, fresh breads and pastries, and fruit and salads. (View menu here)
All new employees are required to take the following trainings during the first two weeks of employment. Please click the link to locate the Self Service Quick Step Guide to complete required online training courses.
Updating Personal Contact Information
All new employeess should update their personal contact information to ensure they receive communications to their preferred email account. Please click here to access the Quick Step Guide on how to complete this task.