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Each Monday, the State Personnel Department provides a new employee orientation that lasts all day. All Monday orientations are held on the Indiana Government Center Campus specifically the Indiana Government Center (IGC) South building. Please refer to the 2016 Orientation Room Locations file to find your first day's room location. These sessions begin promptly at 8:30 a.m. (EST). Please note: If a State holiday falls on Monday, orientation is held on Tuesday.
Employees are given an overview of the policies, procedures and benefits available. Other items addressed are supplemental insurance plans, retirement, required trainings, attendance and leave policies, disciplinary actions, performance appraisals and other topics of interest.
Processing of new hires includes but is not limited to completion of the Form I-9, W-4, W-H 4, and direct deposit enrollment. New employees coming to orientation should bring a voided check for the direct deposit (or have financial institution complete form) and acceptable identification for the Form I-9 form. This information is available on the New Employee Paperwork page.
We encourage all orientation attendees to plan on arriving on the Indiana Government Center campus no later than 8 a.m EST. The Government Center campus has two garages: Washington Street Garage and the Senate Avenue Garage. Plan to park in the Washington Street Garage, unless it's full. Attendees must sign in at the garage and present garage attendant with an offer letter indicating their first day of employment.
The Washington Street Parking Garage is located at the corner of Washington Street and West Street. The entrance is on the east side of the building, accessible via Missouri Street. Please note: there are four separate entrances located on Missouri Street. The entrance marked Garage 1 at the corner of Missouri and Washington St. is the only entrance you can access with your offer letter (see picture below).
If the Washington Street Garage is full, please proceed to park in the Senate Avenue Parking Garage. This garage is located between New York Street and Ohio Street. You must enter the garage via New York Street in order to sign in using your offer letter. An attendant will not be available at other entrances. For more information, visit the Department of Administration parking website.
All state employees or full-time contract employees who work at the IGC are eligible for permit parking at an IGC surface lot or garage. Access to state parking areas is granted to state employees via a state-issued access card, which also serves as your ID badge. Badges are provided to employees upon hiring, but after completion and submission of a Credential and Access Request Form.
Once you park, you will enter the IGC-South building through the public entrance, as indicated on the IGC-South first floor map. The public entrance opens at 7:30 a.m. EST and is located at 302 W. Washington Street (the eastern-most Washington St. entrance). This entrance is equipped with metal detectors and screening devices monitored by Capitol Police. Passing through this entrance may take some time.
Orientation attendees are given an hour break for lunch at Noon EST. Lunch is the responsibility of the new hire. Employees on day one will not have access to a refrigerator so please keep that in mind if you pack a lunch. New employees may choose from one of our two cafeterias located on the lower level of the Indiana Government Center campus, one in each building (North and South). Both offer a wide variety of hot and cold meals, drinks, fresh breads and pastries, and fruit and salads. (View menu here)
All new employees are required to take the following trainings during the first two weeks of employment. Please click the link to locate the Self Service Quick Step Guide to complete required training courses.
Updating Personal Contact Information
All new employees must update their personal contact information to ensure they receive communications to their preferred email account. Please click here to access the Quick Step Guide on how to complete this.