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Grantee Training, Resources & Policies

Grant Management Directives

Grant Management Directives encapsulate ICJI policies and incorporate rules, regulations and laws governing grants administered by ICJI. The Directives are intended to provide streamlined guidance to internal and external stakeholders in the hope of clarifying the complexities surrounding the grant-management process.

Policies

In addition to the grant management directives, here are some additional resources for subgrantees.

ICJI payees that need to change their address, Taxpayer Identification Number and/or bank account must complete new W-9 and Direct Deposit Authorization forms, which are available under Accounts Payable Forms on the Auditor’s website. Completed forms should be submitted to your ICJI program manager for the changes to take effect for all ICJI grants and all state of Indiana payments.

Supporting Documentation Policy

The Indiana Criminal Justice Institute is responsible for ensuring that the organizations it provides state and federal funds to are utilizing those funds in compliance with the relevant state and federal laws, rules, and regulations. Part of that responsibility includes ensuring that appropriate supporting documentation is included with all requests for reimbursement that are submitted to ICJI. This policy aims to establish a consistent set of guidelines for what documentation is required for each type of item included in a subgrantee’s approved grant budget.

This policy applies to all organizations that receive grant funds from ICJI, including but not limited to State agencies, local government entities, nonprofit organizations, institutions of higher education, and for-profit organizations.

See the full Documentation Policy

Civil Rights Training for DOJ Grants

The U.S. Department of Justice requires all recipients and subrecipients of federal funds to comply with a variety of federal civil rights laws. On an annual basis, all DOJ subgrantees must:

  1. Complete the Civil Rights training and download the certificate of completion.

  2. Fill out the Civil Rights Checklist.

  3. Email the certificate of completion and the completed Civil Rights Checklist to training@cji.in.gov.

Take the Civil Rights Training

To file a civil rights complaint against an entity that receives funding from CJI, please use the Civil Rights Complaint Form.

OJP Special Condition on Suitability to Interact with Minors

Beginning with awards issued by the Indiana Criminal Justice Institute in 2020, many Office of Justice Programs awards contain a special condition regarding suitability for interacting with minors. Please carefully review the special conditions attached to your grant agreements with ICJI to determine if any of the grants you receive are subject to this condition.

More information on this condition including how to fulfill its requirements can be found by downloading this Special Condition Info Sheet.

Download the Certification Form

For more detailed information regarding this requirement, please watch this webinar. CLICK HERE

OVW Special Condition on Workplace-Related Sexual Misconduct

Beginning with awards issued by the Indiana Criminal Justice Institute in 2020, Office on Violence Against Women grant recipients and subrecipients must have a policy, or issue one within 270 days of the award date, to address workplace-related incidents of sexual misconduct, domestic violence, and dating violence involving an employee, volunteer, consultant, or contractor.

To assist OVW subrecipients with this special condition, the National Resource Center: Workplaces Respond to Domestic and Sexual Violence developed a comprehensive resource, which can be found by clicking the link below.

Toolkit

For more detailed information regarding this requirement, please watch this webinar. CLICK HERE

Training Materials and Webinars

Timesheet Documentation

Password: IndianaCJI1
Watch the webinar recording

Matching Funds

Password: IndianaCJI1
Watch the webinar recording

Victim Services Grants

Click here for a series of webinars hosted by the Victim Services Division.