HOWARD
The Howard County Board of
Commissioners met in Regular Session on
The meeting was called to
order by Sheriff Marshall Talbert and conducted by President Bradley J.
Bagwell.
The minutes from the last regular meeting held on
On page 3, “In the
Matter of Recorder’s Software Problems Issue”,
capitalize the name graphic sciences to Graphic Sciences.
The motion was seconded by
Mr. Harbaugh, and carried.
IN THE MATTER
OF HIGHWAY ISSUES:
Mr. Ted Cain, Howard County Highway Engineer/Superintendent presented the following issues for Commissioner information and approval:
1. Performance Bond No. BCI 1717917 in
the amount of $167,000.00 was submitted from Community Land Development, LLC
and Mohr Construction Company, Inc. for the installation of storm sewer system,
stone base and asphalt for street, and concrete curbs and gutter for Walnut
Estates Subdivision, Section 16, in
Mr. Harbaugh made a motion to accept the performance bond for Walnut Estates Subdivision, Section 16, as presented. Mr. Raver seconded the motion and it carried.
2. A Requisition to Transfer the Cumulative Bridge Fund was presented as follows:
FROM TO
APPROP. NO. ACCOUNT APPROP. NO. ACCOUNT AMOUNT
33717 Bridge # 77 32250 Rep. By Contract $ 50,000.00
33718 Bridge #105 32250 Rep. By Contract $ 50,000.00
33719 Bridge #157 32250 Rep. By Contract $ 50,000.00
33704 Bridge #159 33705 Bridge # 37 $ 37,000.00
33701 Bridge # 61 33715 Bridge # 11 $ 8,000.00
33701 Bridge # 61 33758 Bridge # 45 $ 1,000.00
33701 Bridge # 61 33777 Bridge Inspection $ 25,000.00
33703 Bridge #601 33714 Bridge # 29 $ 35,000.00
Mr. Cain said that considerable expense has been incurred as a result of the July flooding. He anticipates reimbursement from F.E.M.A. will cover a lot of the repair work. Bridges No. 77 and 105 were budgeted for the 2003-calendar year but were completed in 2002. Bridge #157 is anticipated to be replaced during the year 2004. Money from Bridge No. 61 was transferred to repair two other bridges and to pay for bridge inspections including a Federally mandated underwater inspection that will cost at least $15,000.00. Mr. Cain decided to go ahead and replace the deck on Bridge No. 29 that was already closed for flood repairs.
Mr. Raver made a motion to approve the bridge transfers as requested. Mr. Harbaugh seconded the motion, and it carried.
3. Purchase of New Backhoe: (See page 1,
Vendor Base Cost Cost With Trade-In
Holt Equipment -
K & W
Equipment -
Westside Tractor
Sales -
Mr. Harbaugh made a motion to approve the purchase of a backhoe from
Holt Equipment in
Mr. Harbaugh made a motion, seconded by Mr. Raver, to authorize any Board members to sign on behalf of the Board once the acceptance form has been received by Mr. Cain.
IN THE MATTER
OF SHERIFF DEPARTMENT ISSUE:
Sheriff Marshall Talbert presented the following issues for Commissioner information and approval:
1. Holding Cell in Courthouse: Sheriff Talbert provided a letter from Captain Harold Vincent concerning issues that need to be resolved regarding the holding cell in the basement. Mr. Raver stated that five surveillance cameras will be replaced in the holding cell area and is waiting on information regarding a bench for the prisoners to sit on. Sheriff Talbert said he would ask Captain Vincent to contact Mr. Raver regarding information on the type of bench needed.
2. Jail Report for the Month of August: The report was not completed. Once the report is compiled the Sheriff advised he would deliver copies to the Commissioners’ mailboxes. The inmate population has increased. The high number may be the result of the combination of the weekend with the Labor Day holiday.
3. Kitchen Training: Work Crew Leader Mike Chapman is currently being trained to supervise in the kitchen. Part-time Cook Diane Howard may be unavailable at times due to the serious illness of her husband, Sheriff Deputy Don Howard.
IN THE MATTER
OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:
Plan Commission Director
Glen Boise presented the following issues for Commissioner information and
approval:
1.
There
were no subdivision plats to be presented at this time.
2. Unsafe Buildings: (See page 3, July 21st, 2003 minutes, “In the Matter of Plan Commission Issues and Properties for Approval”, Item 3, for related discussion) Mr. Boise reported that due to working on the flood follow-up, there was no information available at this time regarding the Request for Proposals for building inspecting services.
3. Flood Mitigation Issues:
a. Last week the State Emergency Management Agency contacted Mr. Boise to advise him that the final payment for a previous flood plain grant had been mailed.
b.
The Commissioners were reminded that a public hearing
is scheduled on
c. Status of No Trespassing signs: (See page 3, July 21st, 2003 minutes, “In the Matter of Plan Commission Issues and Properties for Approval”, Item 5.b, for related discussion) The Commissioners authorized the County Highway Department to post “No Trespassing” signs on the properties located at 504 and 508 Ridge Road. Mr. Boise requested approval to pay for the signs from the administration money received from the flood hazard mitigation program grant.
Mr. Raver made a motion to approve the cost of the “No Trespassing” signs to be paid out of the administration money received from the Flood Hazard Mitigation Grant. Mr. Harbaugh seconded the motion, which carried.
IN THE MATTER
OF MAINTENANCE DEPARTMENT ISSUES:
Maintenance Superintendent Thomas Harrison presented the following issues
for Commissioner information and approval:
1.
Courthouse Update:
·
A temporary orange fence has been placed on the east side of the
building to protect the newly planted lawn.
·
The lack
of cool air in the Clerk’s Office and
· The Maintenance Department is working on problems with drains that were not replaced during construction. Mr. Harrison does not plan to bring this issue to Mr. Bassett’s attention since the renovation plans did not include replacement of the drains.
· Quality Plumbing and Heating ordered the water cooler equipment for the water fountains.
· Information Systems Manager Terry Tribby reported a printer has been ordered for the Card Access System that will be located in the Maintenance Department area. Mr. Tribby was able to purchase the printer for about $450.00 less than the proposal. Information Systems personnel will install the equipment, which will result in an additional savings of $208.00. Mr. Tribby estimates that the printer will arrive in one week.
·
Message Net conducted training on the
Wireless Duress Alarm System. Mr. Tribby
brought in a person on the
· A couple more electrical lines need installed for some equipment in the Drug and Alcohol area.
·
Mr. Raver advised that Professional
Services Industries, Inc. (PSI) will conduct additional tests on the air
quality at the south end of the basement at
Mr. Harbaugh inquired if there are standards to determine whether the mold spore count is within an acceptable level. Maintenance Superintendent Tom Harrison explained that due to the large variety of molds no standards have been set. Test results are usually classified as LOW, MEDIUM or HIGH.
(Note: The
Environmental Protection Agency has never established regulatory standards for
mold spore pollutants.)
2.
IN THE MATTER
OF PERSONNEL ADMINISTRATOR ISSUES:
Personnel Director Wanda McKillip presented the following issues for
Commissioner information and approval:
1.
Veterans Office Closure: Mr. Allen Polsgrove Jr., County Veterans
Service Officer, requested approval to close
his office on
2.
Sexual Harassment Policy: Elected Officials, Department Heads, and
Supervisors are encouraged to attend a meeting in the
Mr. Raver made a motion to approve the “Sexual Harassment in the Workplace” session. Mr. Harbaugh seconded the motion, and it carried.
3.
Internship Proposal:
Due to confidential information contained within the Personnel Office, Attorney Larry Murrell offered to draft a confidentiality form to be signed by the students.
4. Family Medical Leave Act Log: Due to the new privacy laws established by the Health Insurance Portability and Accountability Act (HIPAA) the FMLA Log will no longer be handed out during the Commissioner meetings. The log will be placed in the Commissioners’ mailboxes prior to the confirmation date.
IN THE MATTER
OF INFORMATION SYSTEMS MANAGER ISSUES:
Mr. Terry Tribby, Information Systems Manager, presented the following issues for Commissioner information:
1.
The Card
Access System, Wireless Duress Alarm System, and Video Monitoring will
greatly enhance the Courthouse security.
Mr. Tribby will contact Huston
Electric Inc. to find out the status of
replacing five surveillance
cameras in the new holding cell area in the basement.
2.
Information Systems installed thirteen new
computers from Dell Computer Company that arrived at the Adult Probation Office.
3.
The contract
for Computer Contract Technician Edward Beheler has expired. Mr. Beheler has accepted employment in
IN THE MATTER OF INDIANA DEPARTMENT OF COMMERCE - REGIONALIZATION PROGRAM:
Indiana Department of Commerce Program Manager Linda Klinck presented the following information to the Commissioners:
Recently the Department of
Commerce, under the supervision of Governor Frank O’Bannon and Lieutenant
Governor Joe Kernan, started a Regionalzation Program to become more customer
friendly in the State. A decision was
made to place representatives throughout the communities to provide the
services that were formerly based in
IN THE MATTER OF CLAIMS AND REPORTS:
1.
Operating claims payable on
MS4
Coordination $ 5,399.37
400
North Right-of-Way Project $ 9,234.28
2.
Commissioner’s Salary Claims for hourly, salary, and
overtime payable for September 19th, September 26th and
3.
Additional
Appropriations to be considered at the Council meeting on
IN THE MATTER OF COUNTY ATTORNEY ISSUES:
1.
2.
Attorney Murrell presented a claim from Barnes &
Thornburg for a total amount of $465.96 for legal services rendered to the
IN THE MATTER OF
COMMISSIONER ISSUES:
1. Scheduled Meetings:
a. An MS4
Advisory Committee meeting is scheduled on
b. Professional
Services Industries, Inc. (PSI) will conduct additional tests on the air
quality at the Courthouse in the south end of the basement at
c. The GIS
Steering Committee meeting scheduled for
d. County Commission on Public Records: (See page 7, August 18th, 2003 minutes, “In the Matter of Commissioner Issues”, Item 1, for related discussion) The County Clerk has called a Records Committee meeting on Thursday, September 18th, 2003 at 4:30 p.m. to discuss the process of evaluating old records and determining what needs to be destroyed.
e.
The next meeting of the
2. The Commissioners received notice of a zoning
change on property adjacent from
IN THE MATTER OF
HOWARD HAVEN HOME:
Interim Co-Managers Joyce Colburn and Deborah France presented the following information for Commissioner information and approval:
1. The facility is currently a smoke free environment. Ms. Colburn said they were contemplating plans to enclose the two patios to accommodate smokers outside of the building.
2.
3. Status of Interested Couple: (See pages 4 – 5, September 2nd, 2003 Minutes, “In the Matter of Howard Haven County Home”, Item 2, for related discussion) The couple that earlier expressed an interest in residing in the facility decided to reconsider the issue at a future date.
4.
An application
is being submitted for Food
Finders Food Bank, Inc., a
food program based in
5.
Ms. Colburn and
Ms. France plan to attend a monthly County Home Association meeting in
6. A few inquiries have been received regarding a future director for Howard Haven. Ms. Colburn and Ms. France requested that the Commissioners retain their positions as Co-Managers of the facility.
7. Applications For Admission: ARCH is currently processing the following three (3) applications were submitted for admission to Howard Haven. Approval of these residents would increase the number of residents in the home from ten (10) to thirteen (13).
a. Donald A. Perry, a Veteran who currently resides
at the
b. Betty Jane Morris
currently resides in
c. An application to Howard Haven Home for Clemmy Howard White was accepted on a ninety-day probationary period pending ARCH approval on a motion made by Mr. Harbaugh. The motion was seconded by Mr. Raver and carried.
8. A brochure designed to market Howard Haven was previously distributed to the Commissioners. Mr. Raver made a motion to approve the brochure subject to adding the price to house couples. Mr. Harbaugh seconded the motion, which carried.
9.
Some personal property belonging to former Director
Kim Krieg remains stored at the facility.
Mr. Raver made a motion to authorize the President of the Board to send
a letter to Kim Krieg requesting removal of her possessions by
IN THE MATTER OF JUVENILE PROBATION DEPARTMENT ASP GRANT:
(See page 4,
Chief Juvenile Probation
Officer Don Travis presented the following two (2) quotes for the software to
be used for the Alternative School
Program:
NovaNET
$45,450.00
PLATO Learning Inc. $40,000.00
Mr. Travis advised that these
were the only companies that supply the necessary software to develop a computer assisted educational
program transmitted over the internet.
Kids experiencing pending expulsion will be able to sign a contract with
Kokomo Center Schools to attend this alternative program. If a juvenile fails to participate in the
program, he or she will be immediately expelled. Morning and afternoon sessions will be held
at
Mr. Raver recently met with Dr. Thomas Little, Superintendent of Kokomo-Center Township Consolidated School Corporation on an unrelated matter. During conversation, Dr. Little conveyed that he was excited about the willingness and cooperation of schools in regard to the Alternative School Program.
Following review of the quotes,
Mr. Harbaugh made a motion that the Board accept the lowest responsible and
responsive quote for the software from Plato in the amount of $40,000.00 and authorize any of the Board
members to sign the acceptance on behalf of the Board. Mr. Raver seconded the motion, and it
carried.
There being no further
business before the Board at this time, Mr. Harbaugh made a motion to
adjourn. Mr. Raver seconded the motion
and it carried. The meeting closed at
THE
HOWARD
___________________________________________
BRADLEY
J. BAGWELL, PRESIDENT
___________________________________________
JOHN
B. HARBAUGH, VICE PRESIDENT
___________________________________________
PAUL
J. RAVER, MEMBER
ATTEST:
__________________________________
Commissioner Minutes,