The Howard County Council met,
The meeting was called to order and
conducted by President Richard Miller. The minutes of the
Ordinance No. 2002-HCC-59 was read in
full for the first time by
APPROPRIATION ADDITIONS
REQUESTED:
REQUESTED: APPROVED:
001
023
1522 PERF $ 86,000.00 $ 86,000.00
3210 Contract
Services $ 15,000.00 $ 15,000.00
3512 Insurance
Bldgs, etc. $ 6,000.00 $ 6,000.00
Total Commissioners Department: $107,000.00 $107,000.00
Total
General Fund: $107,000.00 $107,000.00
a.
PERF: After the transfers were made at the previous
meeting there still was a shortage of $86,000.00 to pay the remainder of the
PERF commitment for 2002. Approval of this request will enable the County to
pay PERF through the end of
b.
Contract Services: It appeared that the Contract Services was
going to be okay, however, additional bills were received that need to be paid
(
c.
Mr. Papacek made a motion to
appropriate $107,000.00 for the line items listed above in Account 023, Howard
County Commissioners’ Budget. Mr.
Shearer seconded the motion, which carried.
IN THE MATTER OF RESOLUTION NO.
2002-HCC-23 -- TRANSFERS:
Resolution
No. 2002-HCC-23 addressing requested transfers was presented and read in full
for Council information and review. The
following actions were taken:
TRANSFERS: AMOUNT:
FROM: TO: REQUESTED: ALLOWED:
001
011 CENTER TOWNSHIP ASSESSOR’S OFFICE:
Mr.
Papacek made a motion to approve the transfer of $61.00 from Line Item 3212
Postage to Line Item 2360 Office Supplies.
The motion was seconded by Mr. Shearer and it carried.
023 HOWARD COUNTY BOARD OF COMMISSIONERS:
1115 Exec.
Asst./Pur. Agent 3110 Rec. Outst. Fund Bal. $ 446.00 $ 446.00
Mr.
Singer made a motion to approve the transfer as requested. Mr. Ortman seconded the motion, which
carried.
035 HOWARD COUNTY KINSEY YOUTH CENTER—SHELTER CARE:
2340 Food 3252 Repair Equip. $
782.55 $ 782.55
2350 Clothing, etc. 3252 Repair Equip. $
808.04 $ 808.04
2351 Uniforms 3252 Repair Equip. $
7.34 $ 7.34
2352 Med. Supplies 3252 Repair Equip. $
227.38 $ 227.38
2371 Household Supp. 3252 Repair Equip. $
164.79 $ 164.79
2373 Behavior Sys. 3252 Repair Equip. $
299.38 $ 299.38
Subtotal:
$2,289.00
037 HOWARD COUNTY KINSEY YOUTH CENTER--RESIDENTIAL:
2340 Food 3252 Repair Equip. $
168.17 $ 168.17
2350 Clothes, etc. 3252 Repair Equip. $
176.65 $ 176.65
2351 Uniforms 3252 Repair Equip. $
7.34 $ 7.34
2371 Household Supplies 3252 Repair
Equip. $ 95.54 $ 95.54
2373 Behavior Sys. 3252 Repair Equip. $
284.65 $ 284.65
2374 Res. Needs 3252 Repair Equip. $1,716.39 $1,716.39
038
2321 Gas,
Oil 3252 Repair Equip. $
469.14 $ 469.14
2340 Food 3252 Repair Equip. $1,918.10 $1,918.10
2350 Clothes, etc. 3252 Repair Equip. $
32.45 $ 32.45
2351 Uniforms 3252 Repair Equip. $
7.47 $ 7.47
2352 Med. Supplies 3252 Repair Equip. $
465.98 $ 465.98
2360 Office Supplies 3252 Repair Equip. $ 929.07 $ 929.07
2371 Household Supp. 3252 Repair Equip. $
98.68 $ 98.68
2372 Ed. Materials 3252 Repair Equip. $
125.00 $ 125.00
2373 Behavior Sys. 3252 Repair Equip. $
311.77 $ 311.77
Kinsey
Youth Center Director Jan Weaver discussed the purchase of a new master control board
with the Commissioners on
The staff at the
Mr. Papacek made a motion to approve the transfers
in Account 035 Howard County Kinsey Youth Center – Shelter Care in the
amount of $2,289.00 as requested. Mr.
Singer seconded the motion, which carried.
Mr. Papacek made a motion to approve the transfers
in Account 037 Howard County Kinsey Youth Center – Residential as listed
above. Mr. Shearer seconded the motion
and it carried.
Mr. Papacek made a motion, seconded by Mr. Ortman,
to approve the transfers in Account 038 Howard County Kinsey Youth Center –
Secure Detention as read. The motion
carried.
137 HOWARD
COUNTY BOARD OF HEALTH
3252 Pamphlets 1521 FICA $ 64.24 $ 64.24
Howard
County Health Department Director Kris Conyers submitted a letter of
explanation for the above transfer. In
order to close out the 137
Mr.
Singer made a motion to approve the transfer as requested. Mr. Ortman seconded the motion, which
carried.
150
4723 Courthouse Renov. 3000 Loan Fund #’s 023,056,185 $ 34,000.00 $ 34,000.00
2.
Fund #056 -- The Coroner Holding Fund is still about $12,000.00 overdrawn. In 1995 the State was overpaid and they would
not return the overpayment. As the
County makes annual payments over a period, the figures will eventually pull
out of the red.
3.
Fund #023 -- The Insurance Clearing Fund: Employee insurance payroll deductions go into
this fund and payments are made to the insurance companies, then the
differences are billed back to the various departments. Because employees change each month and
continual deductions are being made, this fund is not easy to track. This fund has not been in perfect balance since
before 1982. The Auditor’s staff has a
tentative balance of about $15,000.00 but it must be monitored for at least six
months before it can be cleaned up.
Mr. Papacek made a motion to approve the transfer of
$ 34,000.00 as noted. Mr. Singer seconded the
motion and it carried.
IN THE MATTER OF SALARY ORDINANCE NO.
2002-HCC-60 – AMENDING THE EXISTING SALARY ORDINANCE FOR 2002:
A
motion was made by Mr. Papacek, seconded by Mr. Ortman and carried to approve
Amended Salary Ordinance 2002-HCC-60 as read.
The amended salaries, any changed position titles and all other
pertinent information is shown as follows:
#
POSITIONS/SALARY REQUEST: APPROVED: YTD:
001
023 HOWARD COUNTY BOARD OF COMMISSIONERS:
1115 Exec. Asst./Pur. Agent $27,223-$12,000-14,392=$831 $ 446.00 -$ 446.00 $ 385.00
105
1113 Probation Officer/Drug & Alcohol Counselor $ 6,300.00 +$
6,300.00 $ 6,300.00
1113.01 Law Librarian Assist. $ 800.00 +$ 800.00 $ 800.00
1115 Clerical Worker $24,000.00 +$24,000.00 $ 24,000.00
Commissioner Paul Raver reported the status of the
Courthouse renovation project as follows:
Exterior Work:
·
Most of the exterior work on the building has been completed. A water line was installed across
Interior Work:
·
The Clerk’s Office moved from the second to the third floor about a
week ago. The Prosecutor’s Office
started moving on December 16th with help from the jail inmate
trustee program.
·
The Information Systems Department staff is working to move servers,
etc. to the new communications room on the first floor.
·
Contractors are currently working in the area where Voter Registration
and CASA were formerly located.
·
Work on the new courtroom is progressing. The paneling in the courtroom is up and the
contractors are working in the judge’s chambers. Once these rooms are finished, Juvenile Court
will temporarily use these areas while work is in progress on the third floor.
·
Plans are being made to place a single, bulk order for all of the new
furniture.
·
Renovations to the prisoner elevator have been completed. Work on the passenger elevator will begin
after the Prosecutor’s Office is moved.
Mr. Singer commended Commissioner Raver’s
perseverance and organizational skills in working through the Courthouse
Renovation Project.
IN THE MATTER OF SHERIFF’S CONTRACT –
Resolution No. HCC-2002-24:
Resolution No. HCC-2002-24, is a Resolution of the
Howard County Council Approving Salary Contract with Sheriff-Elect Marshall
Talbert: The Board of County
Commissioners approved the contract with Sheriff-elect Marshall Talbert on
Sheriff Talbert requested the following changes in the
provisions of the contract:
a.
In lieu of providing health insurance,
the County shall agree to pay the monthly premium for his
Indiana State
Police Retiree Medical Insurance, which would be a savings to the County.
b.
Provide an initial clothing
allowance of $2,000.00 payable in January 2002 for the proper
uniforms.
Afterward, provide the same amount of annual clothing allowance as for
Merit Deputies.
c.
Sheriff-elect Talbert requested
that he be allowed to submit to random drug testing administered
by the County
Highway Department.
Mr. Papacek commended Sheriff-elect Talbert for
adding the provision regarding drug testing.
The Council felt this would set a good precedent for
Mr. Stout made a motion to approve Resolution No.
HCC-2002-24. Mr. Singer seconded the
motion and it carried.
IN THE MATTER OF SHERIFF’S DEPARTMENT ISSUES:
1.
Following the 2002 election
year, changes were made in the administration at the Sheriff’s Department. Newly elected Sheriff Marshall Talbert did
not have an opportunity to review the changes and the Merit Board desires to
review the terminology. A suggestion was
made about making this discussion a matter of record in this evening’s minutes
and schedule further discussion at the next meeting on
Mr. Stout made a motion to approve the amendment to the County
Police Retirement Plan subject to clarification of terms. Mr. Shearer seconded the motion and it
carried.
2. Jail Commissary Fund Payment for
Additional Deputy: (See March 26th,
2002 minutes, page 2, Account 161 Howard County Sheriff Deputy Commissary Fund
and page 4, Amendment to Resolution No. 2002-HCC-05 for the Council’s approval
of the concept) The new
sheriff wishes to continue payment of an additional deputy out of the
Commissary Fund. Due to unpredictable changes
occurring in the fund, it has become difficult to pay the entire salary one
year in advance. To keep the program
going, the Council considered a suggestion to accept quarterly payments for the
year-2003.
Mr. Stout made a motion for the change to quarterly payments and accept the first check in the amount of $12,500.00. Mr. Singer seconded the motion, which carried.
An amended ordinance reflecting the changes will be
prepared for the Council’s approval at the
3. Deputy Larry Sparks has been deployed
overseas for an extended amount of time. Sheriff-elect Marshall Talbert would
like to move Deputy Scott Waymire from the Commissary funded position into a
regular salaried position as soon as there an opening becomes available in
the department
4. Lieutenant Steve Rogers was commended for
retiring as a Merit Deputy on
Personnel Director Wanda McKillip, presented
following issues for Council information and approval:
1. Soil and Water Reimbursable Grant: (See page 5, November 26, 2002 minutes,
“In the Matter of Howard County Soil and Water Department (SWCD)”, Item 2 for related
discussion) Reimbursable grants cause the Auditor’s books to
continually operate in the red.
Initially, the Board of Commissioners recommended the Soil and Water Department to pay
the part time salary one month in advance to avoid creating a negative balance,
especially at the end of the year. According to the findings by the State Board
of Accounts, that is not possible. The grant was considered by the Council on
Mr. Papacek made a motion to
accept the Commissioners’ recommendation as presented. Mr. Shearer seconded the motion and it
carried.
2. Salary Issue for New Employee: At the November 26th meeting the
Council requested the PAC to review County Prosecutor James Fleming’s request
to rehire a former Prosecuting Attorney, Ron Byal, at 100% of the salary,
instead of 90% as stated in the Howard County Handbook, since he was previously
employed by the County. The PAC and the Board of Commissioners recommend that
the County follow the Handbook policies and allow no exceptions. The Council did not want to set a precedent
of considering exceptions for new employees.
Mr. Papacek made a motion to approve the PAC
Committee’s recommendation to follow the policies in the
IN THE MATTER OF COUNTY COUNCIL
COMMITTEE APPOINTMENTS AND SCHEDULE OF COUNCIL MEETING DATES FOR 2003:
The Commissioner Committee Appointments for 2003 are
as follows:
1.
2.
Behavioral Health Advisory Council: This is a newly established
Board. It was the consensus of the
Council to delay appointment of a representative until January 2003. The annual dinner is scheduled for
3.
City of
John Holmes 1 Year Term
Mike
Olrick 2
Year Term
Dwight
Singer 3
Year Term
4. A list of Scheduled Meeting Dates for the Council in 2003 was distributed to the Council Members. The schedule was approved on a motion by Mr. Singer. The motion was seconded by Mr. Papacek and it carried. The media will be properly notified.
5. The Kokomo Howard County Development Corporation requested a recommendation of a participant to serve on their board. Mr. Stout made a motion to recommend Dwight Singer. Mr. Papacek seconded the motion, which carried.
6. GIS Steering Committee: Mr. Stout made a motion to appoint Richard Miller to participate on the committee. Mr. Singer seconded the motion and the motion carried.
IN THE MATTER OF POLICY TO RETAIN RECORDED
TAPES OF MEETINGS:
The State Board of Accounts
established a retention schedule requirement for recorded tapes of the
Council meetings. Many
administrative boards customarily keep tapes for at least sixty (60) days. Keeping in mind that most appeals would occur
within thirty (30) days, an additional thirty (30) days would add a margin for
flexibility. Mr. Papacek made a motion
to establish a policy to retain recorded tapes of the Council meetings for a
minimum of sixty (60) days. Mr. Singer
seconded the motion, which carried.
__________________________
County Council Minutes,