The Howard County Council met,
The meeting was called to order and
conducted by President Richard Miller.
The minutes of the Regular Session on October 22nd, having
been previously reviewed, were approved as presented on a motion made by Mr.
Papacek, seconded by Mr. Shearer, and carried.
As per inquiry by President Miller,
there were no specific comments to be made by Council Members at this
time.
Ordinance
No. 2002-HCC-54 was read in full for the first time by
REQUESTED: APPROVED:
001
005 HOWARD COUNTY SHERIFF’S DEPARTMENT:
3263 Medical
& Hospital Services $
20,000.00 $ 20,000.00
3264 Meals for Prisoners $
25,000.00 $ 25,000.00
Total Sheriff’s Department: $
45,000.00 $ 45,000.00
There was no one present to represent
the Sheriff’s Department. The standard
procedure is to table a request when no department representative is present. However, the Council chose to not let the
unpaid bills carry over into the 2003-year since there will be a new office
holder at that time.
Mr. Papacek made a motion to
appropriate $20,000.00 in Line Item 3263 and $25,000.00 in Line Item 3264. Mr. Stout seconded the motion and it carried.
009 HOWARD COUNTY CORONER’S OFFICE:
3121 Autopsy & Lab Fees $ 8,000.00 $ 8,000.00
Total Coroner’s Office: $ 8,000.00 $ 8,000.00
Coroner
Brad Bray explained it is not possible to determine how many autopsies will be
necessary each year. The fund seems to
diminish quickly. Approximately
$4,000.00 will go toward unpaid bills and the remaining $4,000.00 should
sustain the department through the end of 2002.
Mr. Papacek
made a motion to appropriate $8,000.00 to Line Item 3121. Seconded by Mr. Ortman the motion carried.
Total
General Fund: $
53,000.00 $ 53,000.00
IN THE MATTER OF RESOLUTION NO. 2002-HCC-20--
TRANSFERS:
Resolution
No. 2002-HCC-20 addressing requested transfers was presented and read in full
for Council information and review. The
following actions were taken:
TRANSFERS: AMOUNT:
FROM: TO: REQUESTED: ALLOWED:
001
001 HOWARD COUNTY CLERK:
2731 File
Stamps 3212 Postage $ 357.55 $ 357.55
2371 Scanner Supplies 3212 Postage $ 1,000.00 $ 1,000.00
2360 Office Supplies 3212 Postage $ 2,500.00 $ 2,500.00
Mr.
Papacek made a motion to approve the transfers for the Howard County Clerk as
submitted as well as the transfers for the Howard County Election Board as
submitted. Mr. Shearer seconded the
motion and the motion carried.
005 HOWARD COUNTY SHERIFF’S DEPARTMENT:
1113 Deputies 1119-01 Civilians $
17,500.00 $ 17,500.00
1119-06 Asst. Cook 1115 Clerical Asst. $
708.05 $ 708.05
1119-06 Asst. Cook 1123 Dispatchers $
200.00 $ 200.00
1120-01 Part-time Civilian 1119-01 Civilians $ 15,000.00 $ 15,000.00
1119-10 Jail Sergeant 1119-01 Civilians $
13,500.00 $ 13,500.00
1120-00 Part-Time
Cook 1119-01 Civilians $ 2,000.00 $ 2,000.00
1118-02 Corporal 1119-11 Jail Corporal $ 2,760.00 $ 2,760.00
1115-02 Clerical Part-time 2335 Inst.
& Med. Supplies $ 9,500.00 $ 9,500.00
1120 Part-time Cook 2335 Inst. & Med. Supplies $
2,000.00 $ 2,000.00
1118-02 Corporal 2335 Inst. & Med. Supplies $
740.00 $ 740.00
1119-06 Asst. Cook 2335 Inst. & Med. Supplies $
1,291.95 $ 1,291.95
1130 Jail Staff Sergeant 2335 Inst. & Med. Supplies $ 7,500.00 $ 7,500.00
These
figures were meticulously compiled by joint efforts of the Sheriff’s
Department,
Mr.
Ortman made a motion to approve the transfers as requested by the Sheriff’s
Department. Mr. Papacek seconded the
motion, which carried.
013
1112-02 Part-time Jury Admin. 4722 Office
Machines $ 5,000.00 $ 5,000.00
3265 Computer Support 4723 Computer Equipment $ 1,356.00 $ 1,356.00
(Part
1) Judge Lynn Murray explained that the Indiana Supreme Court mandated
that all courts in
Mr.
Miller was asked if there was anything to avoid duplication of names or expense
with the new jury selection method.
Judge Murray assured the Council that she would talk with the clerk and
other judges to ensure that there is not any unnecessary duplication or expense
involved.
Mr.
Stout made a motion to approve the transfers in Account 013 Howard County
Circuit Court as requested. Mr. Papacek
seconded the motion and the motion carried.
(Part
2) Chief Juvenile Probation Officer Don Travis said the second part of the request is
transferring computer support to computer equipment. Due to the improved technology at the
The
Council did not wish to make any amendments to the original motion approving
the transfers in Account 013 and the approval carried on.
016
1122 Election
Board Assts. 3212 Postage $ 2,265.00 $ 2,265.00
1116 Precinct Officials 3212 Postage $ 4,415.00 $ 4,415.00
1113 Absentee Officials 3212 Postage $ 2,216.25 $ 2,216.25
2371 Election Supplies 3212 Postage $ 1,406.44 $ 1,406.44
2360 Office Supplies 3212 Postage $ 122.00 $ 122.00
The
above listed transfers for the Howard County Election Board were approved in
conjunction with the transfers for the Howard County Clerk’s Office. (See motions and approval under Howard
County General Fund, Account 001
018 HOWARD COUNTY MAINTENANCE DEPARTMENT:
3253 Parts
& Equip. 2333 Institutional Supplies $
3,000.00 $ 3,000.00
Maintenance
Superinendent Tom Harrison was unable to attend the meeting. He provided a letter of explanation with his
request.
Mr.
Papacek made a motion to approve the transfer of $3,000.00 from Line Item 3253
to Line Item 2333 as submitted by the Howard County Maintenance
Department. Mr. Singer seconded the
motion, which carried.
023 HOWARD COUNTY BOARD OF COMMISSIONERS:
1115 Exec. Asst./Pur. Agent 3571 Dues & Subscriptions $ 600.00 $ 600.00
1115 Exec. Asst. /Pur. Agent 3593 Exam. Of Records $ 7,077.00 $ 7,077.00
1115 Exec. Asst./Pur. Agent 2360 Office Supplies $
420.00 $ 420.00
1115 Exec. Asst./Pur. Agent 3110 Rec. Outst. Fund Bal. $
3,500.00 $ 3,500.00
1115 Exec. Asst./Pur. Agent 3242 Pub.
Legal Notices $ 1,000.00 $ 1,000.00
1115 Exec. Asst./Pur. Agent 3547 Burial
Servicemen $ 1,500.00 $ 1,500.00
1115 Exec. Asst./Pur. Agent 3615 Mental
Health $ 295.00 $ 295.00
1523 Group Ins. 1521 FICA $ 40,000.00 $ 40,000.00
1523 Group Ins. 1130 Return of Fug. $
20,000.00 $ 20,000.00
1523 Group Ins. 3512 Ins. Bldg, etc. $
20,000.00 $ 20,000.00
3216 Telephone & Internet 1512.03 Unemp. Comp. $ 19,429.47 $ 19,429.47
3546 Care of Inmates 1512.03 Unemp. Comp. $ 3,037.92 $ 3,037.92
3121.02 Cod. Of Ord. 1512.03 Unemp. Comp. $ 532.61 $ 532.61
3511 Official Bonds 3615 Mental Health $
2,205.00 $ 2,205.00
3243 Copy Machine Supplies 3615 Mental Health $
3,500.00 $ 3,500.00
Regarding
Line Item 3110 Reconcile Outstanding Fund Balances -- when the State Board of
Accounts conducted an audit last year, they found accounts that had
consistently (amounts not changing) operated in the red for a number of
years. The Auditor’s Office has fixed
everything that is possible. In one
instance an audit on the School to Work Grant, a reimbursement grant at the
Kinsey Center in 1999 and 2000, two (2) payment applications from I.U.K. were
not received and cannot be acquired at this time since the grant has expired,
and no money is left at Indiana University to pay.
In
order to try to get a clean slate and not have funds in the red, a meeting was
held with Rick Cole, District Supervisor with the State Board of Accounts. He recommended establishing an appropriation
to reconcile the balances in these few funds to “0”.
Approximately
$500.00 will be receipted into the General Fund from inactive funds that have
continually maintained positive balances.
Mr.
Papacek made a motion to grant approval to transfers in Account 023 as
submitted. Mr. Singer seconded the
motion, which carried.
011
3230 Assessment Forms 2360 Office Supplies $
1,500.00 $ 1,500.00
3230 Assessment Forms 2370 Printer Supplies $ 4,000.00 $ 4,000.00
115 HOWARD COUNTY SHERIFF’S WORK
PROGRAM:
4722 Capital Outlay 2360 Supplies $ 300.00 $ 300.00
This request will make
accommodation for the Sheriff’s work program to purchase supplies through the
end of 2002.
IN THE MATTER OF SALARY ORDINANCE NO.
2002-HCC-55 – AMENDING THE EXISTING SALARY ORDINANCE FOR 2002:
A
motion was made by Mr. Papacek, seconded by Mr. Shearer and carried to approve
Amended Salary Ordinance 2002-HCC-55 as read.
The amended salaries, any changed position titles and all other
pertinent information is shown as follows:
#
POSITIONS/ REQUEST: APPROVED: YTD:
001
005 HOWARD COUNTY SHERIFF’S DEPARTMENT:
1113 Deputies
19@$36,549-$15,000=$679,431 -$17,500.00 -$ 17,500.00 $ 661,931.00
1120-01 Part-time Civilians $15,000+$20,000=$35,000 -$15,000.00 -$
15,000.00 $ 20,000.00
1119-10 Jail Sergeants
3@$27,234+$3,126to$28,279=$84,828-$13,500.00 -$
13,500.00 $ 71,328 .00
1118-02 Corporal 6@$37,836=$224,316 -$ 3,500.00 -$ 3,500.00 $
220,816.00 1119-06 Asst. Cook 2@$27,776=$55,552 -$ 2,200.00 -$ 2,200.00 $ 53,352.00
1130 Jail Staff Sergeant 3@$28,276-$6,338.41=$78,489 -$
7,500.00 -$ 7,500.00 $ 70,989.00
1115-02 Clerical Part-time $12,000 -$ 9,500.00 -$ 9,500.00 $ 2,500.00
1120 Part-time Cook $7,126.57 -$ 4,000.00 -$ 4,000.00 $ 3,126.57
1115 Clerical Asst.
7@$25,189=$176,323
-$6,249.54=$170,073.46 +$ 708.05 +$ 708.05 $ 170,781.51
1123 Dispatchers
9@$27,822=$250,398 +$ 200.00 +$ 200.00 $ 250,598.00
1119-01 Civilians
32@$27,321=$871,488-$50,000=$821,488 +$48,000.00 +$ 48,000.00 $ 869,488.00
1119-11 Jail Corporals 6@$27,776=$166,656 +$ 2,760.00 +$ 2,760.00 $ 169,416.00
013
1112-02 Jury Administrator $7,500 -$ 5,000.00 -$ 5,000.00 $ 2,500.00
016
1122 Election Board Assists.
$ 5,000 -$ 2,265.00 -$ 2,265.00 $ 2,735.00
1116 Precinct Officials
$52,000 -$ 4,415.00 -$ 4,415.00 $ 47,585.00
1113 Absentee Officials
$10,000 -$ 2,216.25 -$ 2,216.25 $ 7,783.75
023 HOWARD
COUNTY BOARD OF COMMISSIONERS:
1115 Exec. Asst./Pur. Agent
$$27,223-$12,000=$15,223 -$ 14,392.00 -$
14,392.00 $ 831.00
IN THE MATTER OF MEETING DATES FOR 2003-YEAR:
The
schedule of meeting dates for 2003 was presented to the Council for
review. The schedule will be finalized
at the
IN THE MATTER OF HOWARD
Scott Maple, Vice-Chairman of SWCD presented the following issue for Council
information and approval:
205j Grant: In
The employee’s position is
initially paid by the
Commissioner Paul Raver
stated that reimbursable grants cause
the Auditor’s books to continually operate in the red. The Commissioners approved the administration
of the grant with the contingency that the part time salary to be paid by Soil
and Water Conservation be paid to the Auditor’s Office one month in advance, to
avoid creating a negative balance. This in
turn creates a problem for Soil and Water due to the fact that they cannot, by
statute, prepay claims. Mrs. Lake is consulting
with Rick Cole from the State Board of Accounts to discuss this issue.
It was the consensus of the Council to forward the
issue to the PAC Committee for review.
IN THE MATTER OF POLICY TO RETAIN RECORDED
TAPES OF MEETINGS:
IN THE MATTER OF PERSONNEL ADMINISTRATOR ISSUES:
Personnel Director Wanda McKillip presented the
following issues for Council information:
1. Open
enrollment meetings for Anthem Blue Cross renewal is scheduled for Tuesday,
December 3rd and
2. The Council Appointments and
Reappointments for the Year-2003 will be considered at the
3. The third
annual
__________________________
County Council Minutes,