Lake Michigan Coastal Grants | Financial Reporting

This page has documents and information to help Lake Michigan Coastal Program grantees put together their Quarterly Financial Report. For more information, contact Kacey Alexander at kalexander@dnr.IN.gov or (317) 234-3985.

Helpful documents

Required with the Quarterly Financial Report

Personnel/Fringe

This refers to the wages and benefits (fringe) of paid staff. When requesting as reimbursement or match the following documentation is required.

Timesheet Example

Travel

These expenses may include mileage, hotel bills or airfare. For mileage, a log of the miles traveled to and from must be submitted. Your mileage reimbursement rate will depend upon when your grant agreement was fully executed. When requesting as reimbursement or match the following documentation is required.

  • Mileage log
  • Invoice
  • Proof of payment (canceled check, credit card statement, cash receipt)
Date Fully Executed Mileage Rate
May 1, 2011 - June 30, 2015 $0.44
July 1, 2015 to Feb. 21, 2016 $0.40
Feb. 22, 2016 to Current $0.38

Supplies

This category includes materials purchased to carry out the project. These expenses may include office supplies, photocopies, brochures, and construction materials. When requesting as reimbursement or match the following documentation is required.

  • Invoice
  • Proof of payment (canceled check, credit card statement, cash receipt)

Contractual

This category refers to the cost of professionals (consultants or contractors) engaged to work on the project on a contractual basis. When requesting as reimbursement or match the following documentation is required.

  • Invoice
  • Proof of payment (canceled check, credit card statement, cash receipt)