RFP Documents

Community Based Services Proposals Due 1/11/2019

Community Based Services, formerly referred to as IV-B Services, are programs which promote the well-being of children and families and are designed to strengthen and stabilize families (including adoptive, foster and extended families). They are also designed to help families at risk or in crisis including services to assist families in preventing disruption and the unnecessary removal of children from their home.  They help to maintain the safety of children in their own homes, support families preparing to reunify or adopt, and assist families in obtaining other services to meet multiple needs.  Community Based Services are identified by the following categories:  Adoption, Resource Parent Services, Family Centered Services, Other Services, Addiction Services, Probation Services, and Specialized Services.

This RFP is for the purposes of the following services: Adoption Child Preparation, Family Preparation Home Study, Home Based Casework, Home Based Therapy, Comprehensive Services, Family Centered Therapy, Resource Family Support Services, Support Group Services for Resource Families, Counseling, Diagnostic and Evaluation Services, Batterers Intervention, Domestic Violence Survivor and Child Intervention, Father Engagement, Functional Family Therapy, Parent Education, Parent Family Functioning Assessment, Sexually Harmful and Reactive Youth, Transition from Restrictive Placement, Tutoring, Visitation Facilitation, Children's Mental Health Initiative, Voluntary Residential Services Oversight, Day Reporting, Truancy Termination, Withdrawal Management, Residential Substance Use Treatment, Substance Use Disorder Assessment, Substance Use Outpatient Treatment, Voluntary Residential Services Oversight, Medication Assessment for MRO, Medication Training and Support, Medication Peer Recovery Support, Homebuilders, Specialized Services, Post Adoption Services

CMHCs: This is the COMMUNITY BASED RFP only.  If you would like to propose for services outside of your master contract, you will need to do so through this RFP.  A separate CMHC RFP will be released at a later date.  

• Services in the CMHC Master Contract are: Home Based Family Centered Casework, Home Based Family Centered Therapy, Homemaker/Parent Aid, Counseling, Diagnostic and Evaluation Services, Parent Education, Parenting and Family Functioning Assessments, Sexually Harmful and Reactive Youth, Tutoring, Visitation Facilitation, Detoxification/Withdrawal Management, Residential Substance Use Treatment, Substance Use Disorder Assessment, Substance Use Outpatient Treatment, Children’s Mental Health Initiative, Sobriety Treatment and Recovery Teams (START) – limited areas.

Many of the above service standards have been updated, and the updates will be effective upon the start date of the new contracts.  These updated service standards are listed individually at https://www.in.gov/dcs/3878.htm

If you have any questions, please contact the Regional Coordinator for these Regions.  If you do not know who the Regional Coordinator is, please see the map at the following link on the DCS website: http://www.in.gov/dcs/2332.htm and click on Child Welfare Service Coordinators.   

Apply at:  http://financials.dcs.in.gov/Public/RFP/RequestAvailable.aspx

Click on Region below to see Open StatewideRFP, beginning 12/3/2018:

• Region 1-18

Timelines:
Issue of RFP: 12/3/2018
Deadline to Submit Electronic (Attachment M) Questions to ChildWelfarePlan@dcs.IN.gov: 12/12/2018 9:00AM EST
Answers to Vendor questions posted on DCS website: 12/26/2018
Submission of Proposals: 1/11/2019 12:00 pm EST

Statewide Community Based Accepted Proposals

Click on the link to access the document:

• RFP Boilerplate
• KidTraks RFP User Guide
• Attachment A- Service Standards
• Attachment B - Unit Rates (Effective 4/1/2018)
• Attachment C - Provider Narrative 
• Attachment D-Service Narrative
• Attachment F - Principles of Child Welfare Services
• Attachment G - Assurances
• Attachment H - Sample Contract
• Attachment H - Sample Contract HOMEBUILDERS ONLY
• Attachment I - Exhibit 1  DCS Background Check Website
• Attachment J - Reporting Forms (Effective 11/1/2017)
• Attachment L - Federal Selected Disallowed Expenses
• Attachment M - Required question form
• Attachment N - Clinical Interview and Assessment Document
• Attachment IDOA 1 - IDOA Requirements
• Attachment IDOA 2 - Indiana Economic Impact
• Attachment IDOA 3 - Minority & Women Business Enterprises
• Attachment IDOA 4 - Veteran Owned Small Business
• Disaster Plan Template
• RFP Q&A

Community Mental Health Centers : Forms for  Proposals Due 2/23/2015

The purpose of this RFP is to select Certified Community Mental Health Centers that can satisfy the DCS need for the provision of a comprehensive array of child welfare services to all 18 regions and the corresponding 92 local offices in the State.  

• RFP
• Addendum 1/26/2015
• Attachment A - Service Standards ( This is a link to the community based services attachment A service standards)
• Attachment B - Unit Rates
• Attachment C - Application Letter
• Attachment D - Principles of Child Welfare Services
• Attachment E - Assurances
• Attachment F - Sample Contract  
• Attachment G - Exhibit 1
• Attachment H - Reporting Forms
• Attachment I - Proposal Scoring Tool
• Attachment J - Federal Selected Disallowed Expenses
• Attachment K - Clinical Interview and Assessment Document
• Attachment L - Question Form

Click to access webinar PowerPoint from 1/20/2015

Community Mental Health Center Request for Proposal Webinar PowerPoint

July 2018 Community Based RFP in all 18 regions for the following services: Substance Use Disorder Assessment, Substance Use Outpatient Treatment, Residential Substance Use Treatment, Withdrawal Management, Diagnostic and Evaluation Services - Child Hearsay ONLY

• RFP Boilerplate
• KidTraks RFP User Guide
• Attachment A- Service Standards
• Attachment B - Unit Rates (Effective 4/1/2018)
• Attachment C - Provider Narrative
• Attachment D-Service Narrative
• Attachment F - Principles of Child Welfare Services
• Attachment G - Assurances
• Attachment H - Sample Contract
• Attachment I - Exhibit 1 DCS Background Check Website
• Attachment J - Reporting Forms (Effective 11/1/2017)
• Attachment L - Federal Selected Disallowed Expenses
• Attachment M - Required question form
• Attachment N - Clinical Interview and Assessment Document
• Attachment IDOA 1 - IDOA Requirements
• Attachment IDOA 2 - Indiana Economic Impact
• Attachment IDOA 3 - Minority & Women Business Enterprises
• Attachment IDOA 4 - Veteran Owned Small Business
• Disaster Plan Template
• June 2018 RFP Q&A

Timelines:
Issue of RFP: 6/22/2018
Deadline to Submit Electronic Questions: 6/28/2018 9:00 AM
Answers to Vendor questions posted on DCS website 7/2/2018
Submission of proposals due: 7/13/2018 12:00 PM

Click on Region below to see Open May 2016 RFP:

• Region 1
• Region 2
• Region 3
• Region 4
• Region 5
• Region 7
• Region 8 
• Region 9
• Region 10
• Region 11
• Region 12
• Region 13
• Region 14
• Region 15
• Region 16
• Region 17

Timelines:
Issue of RFP: 5/17/2016
Deadline to Submit Electronic (Attachment M) Questions to ChildWelfarePlan@dcs.IN.gov: 5/23/2016 9:00AM EST
Answers to Vendor questions posted on DCS website: 5/25/2016
Submission of Proposals: 6/10/2016  12:00 pm EST

• Note:  The Google Chrome compatibility issue will not be resolved prior to the 10/15/2014 submission due date. Proposal will need to be submitted using the browsers Firefox or Internet Explorer.

Statewide Community Based Accepted Proposals

Click on the link to access the document:

• RFP Updated 5/17/2016
• Attachment A- Service Standards (updated 9/8/2017)
• Attachment B - Unit Rates (Effective 4/1/2018)
• Attachment B - Unit Rates (updated 5/21/2015)
• Attachment B - Unit Rates
• Attachment C - Application (User Guide/Instructions on how to complete the online submission process)
• Attachment D-Service Narrative 
• Attachment E - Budget Instructions
• Attachment E - Budget Document
• Attachment F - Principals of Child Welfare Services
• Attachment G - Assurances
• Attachment H - Sample Contract
• Attachment I - Exhibit 1 DCS Background Check Website
• Attachment J - Reporting Forms
• Attachment J - Reporting Forms (Effective 11/1/2017)
• Attachment K - Proposal Scoring Tool
• Attachment L - Federal Selected Disallowed Expenses
• Attachment M - Required question form
• Attachment N - Clinical Interview and Assessment Document
• Disaster Plan Template
• May 2016 RFP Q&A

Community Based Services RFP 11/2015

Click on Region below to see Open  RFP:

• Region 1
• Region 2
• Region 3
• Region 5
• Region 6
• Region 7
• Region 9
• Region 10
• Region 13
• Region 14
• Region 16
• Region 17
• Region 18

Timelines:
Issue of RFP: 11/2/2015
Deadline to Submit Electronic (Attachment M) Questions to ChildWelfarePlan@dcs.IN.gov: 11/9/2015
Answers to Vendor questions posted on DCS website: 11/16/2015
Answers to Vendor Questions Posted on DCS Website 11/16/2015
Submission of Proposals:12/1/2015  5:00 pm Eastern Standard Time

Community Based Services RFP 4/2015

Click on Region below to see Open  RFP:

• Region 7
• Region 10
• Region  12
• Region  13
• Region  14
• Region 15
• Region 16
• Region  17
• Region 18

Timelines:
Issue of RFP:  4/2/2015
Deadline to Submit Electronic (Attachment M) Questions to ChildWelfarePlan@dcs.IN.gov: 4/9/2015 by 10 am EST
Answers to Vendor questions posted on DCS website:  4/15/2015
Submission of Proposals 4/20/2015 by 10:00 AM EST

Adoption Case Management and Recruitment RFP 17-021
All Documents can be found at: IDOA RFP 17-021

Community Based Services July 1, 2011 to June 30, 2015 RFP

• Attachment A- Service Standards 
• Attachment B - Rates
• Attachment C - Electronic Proposal Guide
• Attachment D - Provider Narrative
• Attachment E - Service Narrative
• Attachment F - Budget
• Attachment G - Principles of Child Welfare
• Attachment H - Assurances
• Attachment I - Sample Contract
• Attachment J - Exhibit 1
• Attachment K - Monthly Report
• Attachment L - Proposal Scoring Tool
• Attachment M - Federal Selected Disallowed Expenses
• Clinical Interview and Assessment Required Form
• Disaster Plan Template

Homebuilders April 1, 2011 to March 31, 2015

• RFP
• Attachment A - Service Standards January 6, 2011
• Attachment A - Service Standards October 8, 2013
• Attachment B - KidTraks RFP User Guide
• Attachment C - Provider Narrative
• Attachment D - Service Narrative
• Attachment E - Budget
• Attachment F - Principles of Child Welfare
• Attachment G - Assurances
• Attachment H - Sample Contract
• Attachment I - Exhibit 1
• Attachment J - Monthly Report
• Attachment K - Proposal Scoring Tool
• Attachment L - Federal Selected Disallowed Expenses

Community Partners for Child Safety July 1, 2011 to June 30, 2015

• RFP
• Attachment A - Service Standard
• Attachment B - KidTraks RFP User Guide
• Attachment C - Provider Narrative
• Attachment D - Service Narrative
• Attachment E - Budget
• Attachment F - Principles of Child Welfare
• Attachment G - Assurances
• Attachment H - Exhibit 1
• Attachment I - Proposal Scoring Tool
• Attachment J - Federal Selected Disallowed Expenses
• Attachment K - Regional Budgets