Procurement - FSMC and Vendors (NSLP)

This page contains information and templates for contracting with a Food Service Management Company (FSMC) or Vendor to provide you school meals.

• Food Service Management Companies (FSMC)

  Contracting with a FSMC

  • Procedures for Contracting with a FSMC - Please review before beginning a new FSMC RFP.
  • SFA/RCCI/FSMC Acknowledgement
  • FSMC RFP Template
  • FSMC Budget Worksheets 2022
  • FSMC RFP Division of Responsibilities for Food Service Program
  • IDOE Site Labor and ADP Worksheets for FSMC RFP
  • FSMC Vendor Addendum Civil Rights Assurance Updated

  Renewing Contracts with a FSMC

  • Procedures for Renewing a Contract with a FSMC - Please review before renewing a contract with a FSMC.
  • FSMC Contract Renewal Certifications
• FSMC/Vended Meals Webinar Series
  • Considering FSMC
  • Completing the RFQ or IFB for Vended Meals
  • Completing the RFP for a FSMC
  • Managing FSMC Contracts
  • Ending FSMC Contract Agreement
• Open FSMC RFPs
  • Open Food Service Management Company RFPs
• Forms
  • FSMC Vendor Monitor Review Form
  • USDA Foods Monthly Reconciliation Report
  • FSMC Termination Checklist
  • SFA Responsibility Contact List
• USDA Guidance for Contracting with FSMCs
  • FSMC Contracts Guidance 2016
  • SP 44 2009 Guidance to Crediting USDA Foods FSMC
  • SP 01 2011 SFA Compliance Regulations Regarding USDA Food Crediting
  • SP 05 2011 SFA Compliance Regulations Regarding USDA Food Crediting 2
  • SP 17 2021 Material Change FSMC Contracts
  • SP 23 2013 Periodic Review FSMC State and SFA
  • FD 080 Donated Foods With FSMCS
  • FD 089 State Agency Review Requirements
  • FD 110 Crediting Donated Foods Review
  • Best Practices for Contracting with Food Service Management Companies
• Vended Meals

  Below are templates for contracts for vended meals only. Sponsors are still responsible for ensuring proper competitive procurement procedures are followed when selecting a vendor for meals. If you have questions about the procurement process, please contact Cindy Harris at charris@doe.in.gov

  • Vended Meals from a School Food Authority (SFA) (this does not need to be formally procured if contracting with a SFA currently operating the School Nutrition Programs) 
  • Vended Meals Bid Template IDOE (Vendor) (proper procurement procedures must be followed when entering into a contract with a third party vendor)
  • SFA Site List for Vended Meals Contracts
• FSMC and Vendor Registration

  Below are links pertaining to the registration process for a Food Service Management Company (FSMC) or Vended Meals Provider interested in registering with the Indiana Department of Education. Registered vendors will be placed on a list of vendor contacts available to schools interested in procuring a vendor to assist in operating the School Nutrition Programs. The registration period will begin January 6, 2025, and end February 7, 2025. Any inquiries we receive after February 7, 2025 will not be processed.. Please direct all questions to SCN Procurement at SCNProcurement@doe.in.gov

  • Procedures for Registration as a FSMC or Vended Meals Provider
  • FSMC/Vended Meals Registration Acknowledgement Form

  • Application
    • Application for Registration (Appendix A)
    • Exhibit A – Debarment/Suspension Certification
    • Exhibit B – Lobbying Certification
    • Exhibit C – Anti-Collusion Affidavit (only submitted if awarded a contract)
    • Clean Air and Water Certification (only submitted if awarded a contract)