These are the policies of the Archives and Records Administration, as approved by the Oversight Committee on Public Records. Any text within the policies that refers to the former Commission on Public Records should be taken as applicable to the Archives and Records Administration.
Note: the files below are in pdf format and require the free Adobe Acrobat Reader software to view/print.
Current Policies
- 02-01: Collection Development Policy of the Indiana State Archives (rev. 12/02/2020)
- 03-01: Policy on Transfer of Records Subject to State Board of Accounts Audit Requirements
- 05-02: Use of Records In the Indiana State Archives (rev. 07/24/2019)
- 05-03: Fees For Services
- 14-01: Oversight Committee Member Meeting Participation by Electronic Communication (rev. 07/24/2019)
- 20-01: Electronic Records Retention and Disposition (replaces Policies 06-01 and 12-01) (rev. 09/27/2023)
- 20-02: Electronic Records Technical Standards (replaces Policies 06-01 and 12-01) (rev. 09/27/2023)
- 21-01: Microfilm Verification
- 22-01: Retention, Disposition, and Archival Responsibilities for State Staff Electronic Mailboxes (effective 5/25/2022)
Administrative Code
- Indiana Administrative Code 60 IAC
- 60 IAC 2 (Microfilming standards for public records)
- 60 IAC 3 (Electronic copies of forms)
- 60 IAC 4 (Commercial use of governmental records at IARA)
- 60 IAC 5 (Access to health records) .
- Rulemaking Dockets for New or Updated Administrative Rules (None currently active.)
Rescinded Policies
- 05-01: E-Mail Policy -- Replaced by Policy 12-01 originally, now covered by Policies 20-01 and 20-02.
- 06-01: Acceptability of Electronic Media In Lieu Of Paper For Non-Archival Records With A Retention of Ten Years or Less - Replaced by Policies 20-01 and 20-02.
- 09-01: Master Rolls (Original Negatives) of County Permanent Microfilm (Rescinded 03/2021)
- 12-01: Electronic Records Policy - Replaced by Policies 20-01 and 20-02.