What to Expect
- Onboarding
- Current: What to Expect
While there is a lot of excitement about starting a new job, a wealth of new information can lead to many questions. As you embark on your exciting new career at the BMV, we want to assure you that we’re here to help and support you in order for you to succeed in your new role. The information in the table below is a helpful guide on what to expect within your first six months at the BMV.
Checklist
Expect a call or written communication from your supervisor or department head:
- Confirming your start date, time, place, parking, dress code etc.
- Discuss your computer needs, and/or special accommodations
Review your benefits options using the resources provided by the State Personnel Department
Check what hire documentation, including proof of eligibility to work in the United States, that you will need to bring with you on your first day of work
- Social Security Card
- I-9 form, W-4 Form, W-H Form, Direct Deposit enrollment
Learn about your different commuting options
Review your parking options:
Parking for Branch Staff
Your branch manager will let you know where to park before your first day.
Parking for Central Office Staff
- The two main garages include the Washington Street Parking Garage and the Senate Avenue Parking Garage. The North Capitol Surface Lot is available for overflow parking. View a map of the government center parking facilities.
- Be sure to also review IDOA's Parking Services webpage.
Where Do I Report To?
Branch Staff
Employees should reference their offer letter for information on where to report for their first day. If you need clarification on start time, location, and other first day specifics, reach out to your supervisor directly.
Central Office Staff
Parking: On your first day, you should park in the Washington Street Parking Garage, which is located at 401 W. Washington St. You'll use the entrance marked Garage 1 (facing Missouri Street) and take a ticket at the garage entrance. Bring your parking ticket with you so it can be validated. After your first day, you will receive your State badge for accessing all State parking facilities. Be sure to also review IDOA's information on Parking Services.
Orientation: Each Monday, the Indiana State Personnel Department provides a new employee orientation in the Auditorium on the first floor of the South Government Center building. You will need to enter the building through the Public Entrance and go through security. Orientation sessions begin promptly at 8:30 a.m. (ET) and conclude at 4:15 p.m. (ET). Please note: If a state holiday falls on Monday, orientation is held on Tuesday. In orientation, you'll learn about and complete the following:
- An overview of State employee benefits
- Sign acknowledgement of the Standard Policies and Employee Handbook: commit to read in first couple days
- Receive a name badge and building access
- Potentially report to your new supervisor at Central Office after SPD orientation
Orientation attendees are given an hour break for lunch at noon (ET). Lunch is the responsibility of the new hire, and on your first day you will not have access to a refrigerator. Please keep that in mind if you pack a lunch. There is a cafeteria located on the lower level of the Indiana Government Center south building. It offers a variety of hot and cold meals, drinks, fresh breads and pastries, and fruit and salads.
All Staff
- Schedule, job duties, and expectations
- Partner with your manager to identify your initial assignments, the purpose of your work, how it fits into your department’s overarching mission and goals, and how you can begin making immediate contributions.
- Clarify your first week’s schedule and confirm required and recommended training.
- Review your job description, outline of duties, and expectations. Ask how your job fits in the department, and how your job and department contribute to the agency.
- Review hours of work. Ask questions about policies and procedures for overtime, use of vacation and sick time, holidays, as well as any flexible work policies or procedures.
- Ask questions on benefits and important deadlines.
- Ask your manager about department-specific safety and emergency information, taking a tour of the agency, and how to get additional supplies.
- Introduce yourself to others in your work area.
- Required Documents to Complete and Submit
- I-9 documentation: Must submit to agency HR three days after the start of employment. Acceptable I-9 documents include:
- Examples of documents that establish employment authorization and a social security card or a birth certificate
- An ID card issued by federal, state, or local government agencies
- Driver’s License issued by a state
- U.S. Passport
- W-4: Must submit to agency Payroll
- WH-4 County and State Taxes: Must submit to agency Payroll
- Payroll/Direct Deposit (or VISA debit card) Form: Must submit to agency Payroll
- IRUA: Must complete online training in first 21 days.
- Ethics: Must compete online training in first 21 days.
- Workplace and Sexual Harassment: Must complete online training in first 21 days.
- Cyber Security Awareness: Must complete online training in first 21 days.
- I-9 documentation: Must submit to agency HR three days after the start of employment. Acceptable I-9 documents include:
- Identification Badges
- Your ID Badge will grant you access to buildings and parking garages. Your employee ID number is printed on the badge. You will most likely have your ID picture and badge distributed to you on the first day at orientation.
- More information can be found on the IDOA website.
Branch Staff
Report to your assigned work location, as outlined on your office letter.
- Bring all required completed forms and documents.
- Ensure your I-9 is completed electronically.
2)Meet with your supervisor and review the BMVC Branch Onboarding Checklist.
Central Office Staff
Your second day on the job will include reporting to the BMV Central Office and attending the BMV-U specific orientation.
Report to your new work location at Central Office (see receptionist).
- Bring all required completed forms and documents.
- Attend the BMV-U Central Office Orientation presented by HR. Items covered in this orientation include culture, policies, campus and agency information, and other items important to your Onboarding.
Meet with your Supervisor following HR Orientation.
Over time, you will begin to familiarize yourself with your job’s new surroundings and routines. In your first week on the job, your comfort level will increase each day as you meet more people, begin work on your projects, and become familiar with your surroundings.
Checklist
Debrief with your manager after attending initial meetings and trainings.
Start your online training.
Meet with your supervisor to discuss important information.
Request time to go over performance review and goal-setting processes in your department.
Set up work space with supplies and become familiar with equipment.
Get lunch with supervisor or team member(s).
Review your department’s policies.
If you are having any computer or phone issues, discuss it with your manager so they may be addressed in a timely manner.
Discuss with your supervisor how your first week went.
As you continue to develop in your new role, you will learn more about the organization, build relationships and ensure you’ve met your deadlines for benefits enrollment. In your first three months, you should become fully aware of your role and responsibilities, begin to act independently, and produce meaningful work.
Checklist
Schedule one-on-one meetings with your manager.
Request on-going, meaningful “everyday feedback.”
Feel free to ask questions about the performance management process and compensation system.
Discuss performance and professional development goals.
Sign up for necessary training sessions.
Continue introducing yourself to those inside and outside your department.
Attend applicable Learning and Development sessions of interest to you.
If applicable, shadow your manager at meetings to get exposure to others and learn more about the department and organization.
