State Records and Information Management
IARA's RIM team works with state agencies to develop and update records retention schedules that balance the storage needs of the government office with state/federal retention requirements, as well as the need for preservation of documents with permanent historical value.
Resources for State Agency Records Managers
- The State Agency Records Manager Handbook
Anyone who does anything with their agency's records besides create and use them will want to look this over. It contains the basics of state agency records management from "What's a records retention schedule?" to "Which form do I fill out to ask the Records Center to pick up boxes for destruction?"
- All About Retention Schedules
- What Are They and How Do They Work?
- General Retention Schedule for Records Common to All State Agencies
- Specific Retention Schedules for Individual State Agencies
- Record Series Search (Description/Instructions)
- Updating an Agency-Specific Retention Schedule: A Step Guide
- Special Topic: State Board of Accounts Audit Requirements in Retention
- Special Programs
- Education
- Online Records and Information Management Tutorials
- Webinar: Email Deletion Spring Cleaning Workshop for State Employees
- Webinar: Critical Records Program
A collaboration of the entire Records and Information Management team, applying to both state agency and county/local office records. Explains the brand new Critical Records Program and how it relates to all Indiana government offices and their critical records, as well as changes to format requirements for critical and other long-term records. New and updated publications related to the program and format choices are available on our Publications page and also on the IARA homepage under the Publications tab.
- Webinar: Responsible Records Destruction for State of Indiana Agencies (New for Records and Information Management Month 2024!):
A collaboration between State Records Management, Electronic Records Management, and the State Records Center. Discusses the rules, methods, and options for legally and responsibly disposing of state agency records in both physical and electronic formats, including changes to the process of requesting confidential shredding. [You can also view or download the slideshow PDF.]
- Publications
- Monthly Bulletins and Chat Archive
- Records and Information Management for State Employees (tri-fold brochure)
- Responsible Records Destruction for State Agencies and County/Local Offices
- Retaining Email Records - Quick Reference
- Retaining Email Records Flowchart
- Email Deletion Guidance for State Government Employees
- Critical Records Guidance
- Policies
- OCPR Policy 20-01: Electronic Records Retention and Disposition (revised 09/27/2023)
- OCPR Policy 20-02: Electronic Records Technical Standards (revised 09/27/2023)
- OCPR Policy 22-01: Retention, Disposition, and Archival Responsibilities for State Staff Electronic Mailboxes (effective 5/25/2022)
- Posters
- Contact for Assistance
- State Agency Records Coordinators (The official records management liaison within each agency.)
- IARA Records Analyst for State Government: Amy Robinson - rmd@iara.in.gov | 317-232-3380
- General Resources for Government Records Management
