eCivis Implementation Information
- Training Videos
- Newsletters
- Grantee Active Award Upload Schedule
- Frequently Asked Questions
- Grantor Implementation Schedule
- Implementation Information
Grantee Pre-Award Training
Tuesday, August 8, 2023 - Grantee Systems Overview *
Wednesday, August 16, 2023 - Grantee Pre-Award Session 1 *
Thursday, August 24, 2023 - Grantee Pre-Award Session 2 *
Wednesday, August 30, 20023 - Grantee Pre-Award Office Hours *
Grantee Post-Award Training
Tuesday, September 12, 2023 - Grantee Post-Award Training Session 1 *
Wednesday, September 20, 2023 - Grantee Post-Award Training Session 2 *
Wednesday, September 27, 2023 - Grantee Post-Award Training Office Hour *
* video only available to internal participants
Newsletters
April 16, 2024: Seeking Another Next Level - Adobe PDF | Alt Text
January 17, 2024: NextLevel Grants Management Enters New Phase - Adobe PDF | Alt Text
December 19, 2023: 2023 Look Back & 2024 Look Ahead - Adobe PDF | Alt Text
November 28, 2023: eCivis User Lists - Getting the Right People on the Bus - Adobe PDF | Alt Text
November 14, 2023: Business Processes - Putting it all Together - Adobe PDF | Alt Text
October 24, 2023: I have my grant award. Now what? - Adobe PDF | Alt Text
October 11, 2023: Grantee Active Award Uploads are Underway - Adobe PDF | Alt Text
September 19, 2023: How do I find my grant in eCivis? - Adobe PDF | Alt Text
August 29, 2023: NextLevel Grants Management is on the Web - Adobe PDF | Alt Text
August 15, 2023: How do I get my grant approved by SBA? - Adobe PDF | Alt Text
August 8, 2023: Attention Indiana Grant Subrecipients! - Introducing eCivis - Adobe PDF | Alt Text
July 20, 2023: Introducing eCivis – The Next Step in Grants Management - Adobe PDF | Alt Text
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Grantee Active Award Upload Schedule
An active award is a grant, state match, or substate transfer, as a grantee, with a federal funding source and an active project period ending after October 1, 2023. Agencies with active awards will work with State Budget Agency to collect active award data, and the data will be uploaded to eCivis in the Grant Awarded stage. Grantee active awards will be uploaded to eCivis in cycles of about 200 active awards per cycle according to the following schedule.
Grantor Implementation Schedule
The Family and Social Services Administration has completed its grantor implementation, and the Department of Education’s grantor implementation will run from January 2024 to August 2024.
Implementation of eCivis’ grantor functions at all remaining agencies will begin in August 2024. Fifteen grantor solicitations are implemented at one time, so the grantor implementation schedule for remaining agencies will be phased over time. The specific phased schedule will be announced in early 2024.
2023 Was a Busy Year
The last 6 months of 2023 saw a flurry of activity as Next-Level Grants Management and the implementation of eCivis got underway. Consider just a sampling of all that was done from July to December
- Published 10 newsletters and 3 frequently asked questions (FAQs) documents with eCivis information
- Released and reported on 5 stakeholder surveys, which generated 250 responses from 2,443 recipients - a 10% response rate
- Conducted 44 training demonstrations of eCivis' grantee pre-award, grantor post-award and grantor functions
- Facilitated more than 150 one-on-one instruction sessions with agencies' eCivis users
- Produced a suite of training resources, including 12 user guides, 20 quick reference sheets and 22 videos
- Facilitated 6 meetings of the NextLevel Grants Management Council
Quick eCivis Facts:
- 34 state agencies are using eCivis to manage federal grants
- 289 agency users have logged into eCivis a combined 4,197 times
- 421 grants have been entered into eCivis since "go live" on September 1st
- Agencies are now managing $27 billion in grants in eCivis
- FSSA has issued 5 subaward solicitations using the eCivis grantor functions
- 123 active awards have been uploaded for the Family and Social Services Administration and the Department of Education
- Customer Service portal has resolved 111 support requests