In 2005, the Indiana State Board of Animal Health (BOAH) introduced Hoosier producers and veterinarians to the electronic certificate of veterinary inspection (CVI). In 2018, digital CVIs became the standard in Indiana, with widespread adoption. The technology makes writing and submitting CVIs faster, easier and more efficient than ever.
BOAH recommends four different types of electronic CVIs. All electronic CVI options can be signed and submitted electronically, eliminating the need to mail BOAH a paper copy of completed electronic CVIs. The needs of your clients and capabilities of your clinic will help you decide which electronic CVI is the best fit for you.
BOAH: Policy on Official CVI forms
NOTE: USDA form 7001 "United States Interstate and International Certificate of Health Examination for Small Animals" is approved only as follows
- A hard-copy printed by USDA in a multipage carbon-copy format with a unique certificate number.
- The PDF version online is only accepted if it has been validated by USDA with an official signature and is assigned a unique certificate number.
- VET-CVI
Indiana's is endorsing a new CVI platform, VET-CVI. VET-CVI is a free application that is compatible with iOS, Android, and Windows-based devices. This new application will make filling and creating certificates easier for all parties involved.
Features
- Can be used across many platforms (computer, mobile devices, and tablets)
- Accepted in all 50 States and US Territories.
- Real-time delivery of CVIs with automatic submissions to the sending and receiving states. This feature eliminates the need to email a final copy to BOAH or other States.
- Send copies of CVIs to clients easily.
- Find and retrieve CVIs easily via the organized integrated storage system.
- Edit CVIs after submission.
Getting Started
If you have any questions regarding VET-CVI or would like to implement VET-CVI within your hospital, contact Brandi Adkins, BOAH director of traceability, at badkins1@boah.in.gov or 317-544-2393.
BOAH will soon make available training and troubleshooting videos on the agency YouTube channel: @indianaveterinariansinboah7062
- Indiana's Electronic Certificate of Veterinary Inspection (IN eCVI)
Indiana's eCVI is a free, fillable pdf provided upon request to practitioners who are licensed and accredited in Indiana. All you need to complete an IN eCVI is a computer and a copy of Adobe's free Adobe Reader software (http://get.adobe.com/reader/ ).
Features
- Internet connection is not needed to create, sign, and print, but you will need internet connection to submit the IN eCVI to BOAH via e-mail.
- To save time, veterinarians may create client templates by prefilling consignor information and saving those templates on a computer.
- Save the master template to a computer so it can be used each time you need to complete a CVI for a client.
Information
To obtain an IN eCVI master template contact BOAH at: 317-544-2400.
(A new and improved version became available in September 2017.)Tutorial Videos for Completing Electronic Certificates of Veterinary Inspection (eCVI)
IN eCVI version 3.2 User Guide
**Beginning January 1, 2024 the eCVI will no longer be offered by BOAH. Developers are no longer updating the fillable- PDF eCVI to stay current with computer system software updates**
- Veterinary Services Process Streamlining (VSPS)
The U.S. Department of Agriculture offers a web-based system that is free. It requires internet connectivity to fill out and submit certificates and it requires a log-in. This system can only be used for the following large animal species: alpaca, bison, bovine, caprine, cervidae, equine, llama, ovine, and porcine.
- Veterinarians must have a level 2 USDA eAuthentication to use this service.
Features
- Import large volumes of animal IDs and animal info electronically via a spreadsheet file
- FREE online Coggins submission for EIA
- Accredited veterinarians and laboratories can add tests results
- Create and save certificate templates for future use
- Issued certificates can be saved, then edited for future use
- Add vaccination info rapidly
- The quick-copy auto-fill feature allows multiple animals to be added rapidly
Information
VSPS website: https://vsapps.aphis.usda.gov/vsps/
VSPS Getting Started Guide
VSPS Interstate Library - Global VetLINK (GVL)
GVL's electronic CVI is an online, fee-based service that requires access to the internet to create, manage, and submit CVIs.
Features
- Coggins (EIA) certificates (EquusLINK)
- Storage and retrieval of lab results (LabLINK)
- Veterinary Feed Directives (eVFDs)
- Certificate retrieval for clients through MyVetLINK.com
Information
For a complete listing and samples of Global VetLINK products visit: http://globalvetlink.com/ .
For more information on Global VetLINK's sister-site, MyVetLINK.com, visit: www.myvetlink.com/.
For YouTube videos on Global VetLINK products visit: www.youtube.com/user/GlobalVetLink.Extended Equine Certificate of Veterinary Inspection (EECVI)
The EECVI provided by Global Vet Link is accepted in Indiana. This electronic certificate is valid for up to 6 months and may be used for interstate movements of equine going to multiple destinations, such as shows and trail rides. The EECVI is NOT approved for racetrack movements.
Before each movement, equine owners are responsible for entering the destination information and assuring the horse is healthy. The EECVI expiration date will be determined automatically by the system when the certificate is created. The certificate will expire either 6 months from the date of inspection or when the animal’s current negative equine infectious anemia (EIA) test expires, whichever date comes first.
Learn more: www.globalvetlink.com/eecvi
NOTE: Always contact the state-of-destination before traveling for additional requirements. Not all states accept the EECVI.
- VetSentry
VetSentry in a fillable Adobe PDF electronic CVI that is fee-based and requires access to the internet to create, manage, and submit CVIs.
Features
- A fillable Adobe PDF form with auto fill features.
- Use with a laptop or desktop computer.
- Imports data from an external source. Quickly import animal identifications from spreadsheets with just a few clicks.
- Completed eCVIs are automatically submitted to state officials and the veterinarian.
- Vet Sentry eCVIs are searchable for animal traceability standards.
Information
VetSentry website: https://www.vet-sentry.com
Comparisons of CVI Solutions
| Features & Benefits | VET-CVI | VSPS | GVL | VetSentry | Paper | eCVI |
|---|---|---|---|---|---|---|
| Enables practitioners to meet Indiana's movement documentation requirements | * | * | * | * | * | * |
| Free-of-charge | * | * | * | * | ||
| Consistently readable CVI document | * | * | * | * | * | |
| Same program can be used to create certificates for all species | * | * | * | * | ||
| Save on space and search time with electronic file storage | * | * | * | * | * | |
| Save on postage with electronic delivery to clients and state officials | * | * | * | * | * | |
| Include more animals on a single CVI | * | * | * | * | * | |
| Faster creation of CVIs with pre-filled templates for regular movements | * | * | * | * | * | |
| Easy upload of multiple, unique animal IDs | * | * | * | * | ||
| Use anywhere with mobile app access | * | * | ||||
| Convenient, automated electronic submission to State Officials | * | * | * | * | ||
| More accurate ID with animal photo and brand image upload | * | * | * | |||
| Easy records access with automated searchable archive of CVIs | * | * | * | * | ||
| 24/7 validation of premises ID | * | |||||
| 24/7 access to records by client (if granted) | * | |||||
| Increased accuracy with automated test data integration | * | * | * | * |