Regional Services Council RFP Proposal Due Dates/Where and What to Submit/Two Proposals for Same Service

Proposal Due Dates / Where and What to Submit / Two Proposals for Same Service

Are proposals due on march 3^rd to DCS, as stated at the bidders conference, or postmarked by March 3^rd, as stated in the RFP?

When there is no County Director in place, is there someone else who should receive the proposal?  If so, whom?

Would it be acceptable to offer two proposals for the same service?  For example, offer a basic package of visitation facilitation for one fee and enhanced visitation facilitation with more transportation (to aid in retention of foster parents) and perhaps other features for another fee?

RFP, Section Two, Page 11, 2.1 General:  Please clarify “the Certification Statement must be in the form of a letter.”  Does this mean that I write a letter certifying that I have read the instructions, assurances, etc. – not that I retype the document into a letter?

Proposals are to be postmarked by March 3, 2008.

All proposal originals, signed in blue ink, and one printed copy are to be mailed to the Child Welfare Services Coordinator(s) responsible for the Region(s) for which a provider is proposing to provide services.  Proposals postmarked after the March 3, 2008 deadline will not be considered (see 1.7 of the RFP).  A clearly labeled electronic copy of each proposal is to be included with the printed copies.  An Executive Letter including the information in the 2.2 Certification Statement must also be included as part of the proposal.

An electronic copy of each proposal is to be sent as an e-mail attachment to each Regional Manager and County DCS Director responsible for counties included in each proposal.  If there is not currently a Director for a county the provider intends to serve, the Regional Manager will forward the documents sent to them to the appropriate person.  It is expected that copies of the proposal will be sent to the Regional Managers and County DCS Directors at the time the documents are sent to the Child Welfare Services Coordinators.

If a provider chooses to propose two substantially different approaches to providing the same service, this can be done by submitting two complete proposals to be considered.  It is not the intent of DCS to select more than one proposal for a service for a Region from a single provider.

The certification statement is on Attachment B1. The signature on the Proposal takes care of the "Certification Statement" requirement. A letter is not needed for the certification statement.