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Rate Questions | |
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In the standards section for Family prep and step parent and custody studies, can you clarify what routine report writing is? Studies are usually 12-16 pages in length and take 4-6 hours to write. Since this written study is part of the service and final product, can we bill for those 4-6 hours of report writing? Question: Billable Units: “Reminder” (P. 11) – What is meant by “routine” reports? Is this a reference to statistical data or to the actual home study/assessment which, by nature of the service, is essential to assuring its delivery? |
No. Report writing is not a separate billable service; only face-to-face contact with the client/family is billable. The report writing should be factored into the face to face rate. |
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Under pre/post adoption services, respite care/foster is listed as a service reimbursed at cost. What is included in “cost”? |
“Cost” is defined as the actual cost of providing respite care in a licensed foster home, for a time period to be defined by an FCM (not exceed 30 days in one calendar year). |
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Is the adoption child preparedness rate correct?* |
Yes. |
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Child Prep-Does the definition of face-to-face time with the client only include the 3 bullet points listed within the billable units section? |
Yes |
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Child Prep - Please clarify what “all billed time must be associated with a client/family” means, and is this only face-to-face time? |
Yes, the only billable units for this service are face-to-face time with the client, and interpreter services. |
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FAMILY PREPARATION (P. 8-12) Question: There is no mention of mileage reimbursement. Are the costs of mileage included in the $50.50 rate for face-to-face contact? Question: For all home studies, is it possible to submit a per-study fee opposed to an hourly rate? Question: Please clarify if all time spent on a family’s case can be billed under face-to-face contact, or only under time actually spent with the client? Question: With regard to the exclusion of travel – Can the State propose another way of getting to/communicating with clients? Note: Telephone time has not been excluded from billable time. |
RATE BUILDING: The maximum face-to-face rate is a statewide average based on the cost of all billable units from the previous contract year. ADDL. UNITS: No. Only units listed in the “Billable Units” Section of the Service Standards will be approved. DEFINING FACE-TO-FACE CONTACT: Billable time must be spent face-to-face with the client, or via telephone contact where phone calls can be billable when they are providing a service that is consistent with the “Service Description” from the relevant Service Standard.
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Pre/Post Placement and Post Adoption Services Rates Are the “Actual Cost” rates based on DCS or LCPA per diem rates or another means of measuring actual cost? |
“Actual Cost” rates are not per diem rates, but the total sum of costs that are incurred to provide either the respite service or translation service. |