Chapter 2 - Administration of Child Welfare

Table of Contents 
Chapter 2 - Administration of Child Welfare  

• 2.01 Notice of Assessment Outcome Effective 7/1/14
• 2.02 Administrative Review Process Effective 5/1/20
• 2.03 Child Care Worker Assessment Review Process Effective 8/1/23
• 2.04 DCS Employee Administrative  Review Process Effective 7/1/23
• 2.05 Administrative Appeal Hearings Effective 12/1/23
• 2.06 Sharing Confidential Information Effective 7/1/24
  • Coordination with Military, Federal, and Law Enforcement Agencies Admin Letter Effective 10/1/21
• 2.07 Confidentiality of Social Security Numbers Effective 7/1/23
• 2.08 Accessing and Maintaining Records in the Case Management System Effective 10/1/22
• 2.09 Verifying Identity and Relationship Effective 3/1/23
  • Coordination with Military, Federal, and Law Enforcement Agencies Admin Letter Effective 10/1/21
• 2.12 Administration of the Indian Child Welfare Act (ICWA) Effective 7/1/23
  • Coordination with Military, Federal, and Law Enforcement Agencies Admin Letter Effective 10/1/21
• 2.13 Expungement of Records Effective 8/1/21
• 2.15 Hospitalized Victim of Child Abuse and/or Neglect (CA/N) Effective 10/1/22
• 2.16 Practice Model Review (PMR) Effective 1/1/21
• 2.18 Reflective Practice Survey (RPS) Effective 3/1/22
• 2.20 Establishment of Child Support Orders Effective 5/1/19
• 2.22 International and Cultural Affairs Services Effective 10/1/23
  • Coordination with Military, Federal, and Law Enforcement Agencies Admin Letter Effective 10/1/21
• 2.23 Verifying Citizenship or Immigration Status Effective 3/1/23
  • Coordination with Military, Federal, and Law Enforcement Agencies Admin Letter Effective 10/1/21
• 2.25 Dual Status Effective 9/1/22
• 2.27 Community Child Protection Team (CPT) Effective 11/1/23
• 2.28 Regional Services Council (RSC) Effective 5/13/24
• 2.29 Safe System Review (SSR) for Child Fatalities and Near Fatalities Effective 6/1/21
• 2.30 Domestic Violence (DV) Effective 6/1/22
• 2.31 Handling and Documenting Suspected Child Pornography Effective 11/1/23

Tools:      

• 2.A Tool: Procedure for Transfer of a Child to a Tribe or Tribal Agency
• 2.B Tool: Disposition of CA/N Reports Involving an Indian Child of the Pokagon Band of Potawatomi Indians
• 2.C Tool: Notifications
• 2.D Tool: Considerations When Domestic Violence is Identified
• 2.E Tool:  Domestic Violence and Child and Family Team (CFT) Meeting Considerations
• 2.F Tool:  Suggested Interview Questions for the Children, Non-Offending Parent, and the Alleged Domestic Violence Offender
• Child Abuse Needs and Strengths (CANS) Assessment - available in the case management system
• Indiana Human Trafficking Assessment Tool - available in the case management system
• Indiana Human Trafficking Screening Tool - available in the case management system
• ISETS Child Support Case Inquiry Web Tool
• Judicial Branch of Indiana Child Support Calculator
• Missing and Runaway Child Flowchart
• National Center for Missing and Exploited Children Instruction Tool - available in the case management system
• Pokagon Band of Potawatomi Indians Tribal Lands Map
• Reflective Practice Survey (RPS) Tool - available in the case management system

Forms:    

• Acknowledgement of Appointment to Child Protection Team (SF 45003)
• Application for Child Abuse Research (SF 116)
• Application for Criminal History Background Check (SF 53259)
• Assessment of Alleged Child Abuse or Neglect (SF 113)
• Certification for Child Protection Team Members (SF 44869)
• Child Support Orders
• CHINS Bench Book Order Form - available via Indiana Juvenile CHINS Benchbook Forms
• Code of Conduct
• Confidentiality Agreement (SF 52736)
• Confidentiality Form to be Signed for Disclosure of SSN to Provider with No Contract with DCS
• Consent to Release Social Security Number (SF 53254)
• Consulate/Embassy Notification (SF 55676)
• DCS Records Retention Schedule
• Dual Status Assessment Team (DSAT) Informed Consent to Release and Exchange Information
• Dual Status Screening Tool Report - available via Indiana Juvenile CHINS Benchbook Forms
• Dual Status Youth Memorandum of Agreement (MOA) (2021)
• Dual Status Youth MOU (2017-2021)
• Dual Status Youth MOU (<2017)
  • Renewal #1 MOU Dual Status Youth (2017-2021)
• Electronic Copy of Protocol Listing - available in hard copy
• Indian Child Welfare Act (ICWA) Notification - legal document
• Indian Status Identification (SF 55407)
• Indiana Child Support Guidelines
• Indiana Child Support Obligations Worksheet
• Indiana Child Support Worksheet Questionnaire Form
• Indiana Department of Child Services Hospital Release Authorization (SF 54337)
• Indiana Human Trafficking Assessment Scoring Guide - available in the case management system
• Information Resources Unit Agreement (IRUA)
• Intake Officer's Report of Preliminary Inquiry and Investigation - available via CHINS Benchbook Forms
• National Center for Missing and Exploited Children Form - available in the case management system
• Notice of Administrative Review Decision to Further Assess Allegations Against a Child Care Worker (CCW) or Licensed Resource Parent (SF 53209)
• Notice of Administrative Review Outcome for a Department of Child Services Employee (SF 54317)
• Notice of an Administrative Review Decision for an Assessment Closed Prior to 10-15-06 (SF 53033)
• Notice of Assessment Outcome for a Department of Child Services Employee (SF 54318)
• Notice of DCS Decision to Unsubstantiate Allegations of Child Abuse/Neglect (CA/N) (SF 53030)
• Notice of Intent to Substantiate Allegations of Child Abuse/Neglect (CA/N) by a Child Care Worker or Licensed Resource Parent (SF 53028)
• Notice to Employer of a Report of Child Abuse/Neglect (CA/N) (SF 53031)
• Notice of Review by Child Protection Team (SF 49212)
• Notice to Relatives (SF 55211) English
• Notice to Relatives (SF 55250) Spanish
• Notification of Administrative Review Decision Report Returned for Further Assessment (SF 53094)
• Notification of Administrative Review Decision to Unsubstantiate Allegations of Child Abuse and/or Neglect (SF 53071)
• Notification of Assessment Outcome and Right to Request an Administrative Review (SF 53068)
• Notification of a Child Care Worker (CCW) Assessment Review Decision for an Assessment Closed Prior to 10-15-06 (SF 53032)
• Notification of Denial of Administrative Review (SF 53072)
• QSR General Information Document - available in hard copy
• QSR Reviewer Workbook - available in hard copy
• Recommendation of the Dual Status Assessment Team - available via Indiana Juvenile CHINS Benchbook Forms
• Referral to Dual Status Assessment Team - available via Indiana Juvenile CHINS Benchbook Forms
• Release for Use of Photographs (SF 54968)
• Request for Child Protection Service (CPS) History Check (SF 52802)
• Request for Release of Assessment Information (SF 55671)
• Roll up Sheet - available in hard copy
• State Personnel Department (SPD) Standard Policy - Discipline
• SPD Standard Policy - Responsibilities and Procedures
• Statement of Attestation by Relative Regarding Relationship (SF 52727)

CAPTA Forms:

• Request for Administrative Review for Child Abuse or Neglect Substantiation (SF 54775)
• Request an Administrative Appeal Hearing for Child Abuse or Neglect Substantiation (SF 54776)
• Notice of Administrative Appeal of Child Abuse or Neglect Determination (SF 55148)