IntelliGrants

Grant managers are reviewing new user submissions and are identifying as many issues as possible prior to account creation. If a discrepancy or issue is found, staff will reach out by email to the identified system administrator to request additional information.

If necessary, it is the responsibility of the organization to update account information, including approved and additional system administrators.

If an organization believes incorrect information may have been submitted, contact grants@dhs.in.gov.

IntelliGrants utilizes a tiered user role approach; therefore, each applying entity must recognize one individual to serve as the system administrator on behalf of the organization. The Indiana Grant Management System (iGMS), which is another grant management system IDHS uses, has a similar user role structure.

Due to the level of access and new user authorization responsibilities associated with system administrators, an appropriate designee is required to determine the individual who should serve in this capacity. The authorizing designee may be different for each organization (e.g., director, mayor, county commissioner, department head or superintendent).

Once identified, the applying entity’s system administrator will be charged with the responsibility of approving additional users for the organization as well as the following duties:

• Creates new user accounts and edits/deletes user account information
• May initiate applications for grants, program reports and fiscal reports
• Enters/updates information/attachments on applications for grants, program reports and fiscal reports
• Submits applications for grants, program reports and fiscal reports
• Downloads attachments from applications for grants, program reports and fiscal reports
• Manages the organization documents, organization accounts and organization document availability sections
• Views/checks statuses of applications for grants, program reports and fiscal reports

It is important that the individual chosen to serve as system administrator has sufficient availability and authority to complete these duties, so as not to adversely impact an organization’s ability to apply for grants through the IntelliGrants system.

Grants managed previously in iGMS continue to be managed in iGMS. Newer grants are managed in IntelliGrants.

• Issue: The Federal Tax ID is linked to an incorrect organization (e.g., Franciscan Health Foundation is coming up as A&A Twp Vol Fire Dept).
  • Solution: These two fields are not tied together. The A&A Township Volunteer Fire Department is the first organization on the organization list, and shows by default. Please click on the organization box and choose your organization from the dropdown list.
• Issue: The Federal Tax ID is not being accepted.
  • Solution: Please format the Federal Tax ID as all numbers, with no additional dashes or other characters.

Schools that do not appear on the list should verify their registration with the Department of Education. This can be done by reaching out to schoolaccountability@doe.in.gov.

If your school is not currently registered with the Department of Education, you will not be eligible to apply for the Secured School Safety Grant this year. IDHS encourages these schools to register with the Department of Education and apply in the next fiscal year.

If the Department of Education confirms school registration, please forward registration confirmation to grants@dhs.in.gov.