Case Plan Credit Time

No Credit Time Earned per Statute due to Conduct History

• Please refer to policy IDOC policy #01-04-101, Adult Offender Classification, section F, Paragraph 3:
  • Have one (1) year clear of any findings of guilt for Class A conduct reports at the time of program completion or CPCT review.
  • Have one (1) year clear of two (2) or more findings of guilt on Class B conduct reports at the time of program completion or CPCT review.
  • Have one (1) year clear of being found guilty as a Habitual Rule Violator.
• Any conduct violations, one (1) class A, or two (2) class B, that fall within 1 year of end of the review period are used to determine approval or denial by the sentence computation department, this includes Jail and Intake Facility conduct. This is not only policy but is a legal statute and may not be grieved, appealed or changed.
  • For example: You received a class A write up and were found guilty on January 1, 2023. Your review period is February 28, 2023, to December 31, 2023. The class A write-up did not fall within the review period, and you can still pass the review. However, per statute the earned credit time would have to be denied by the sentence computation department.

Failing Reviews/Sections for Various Reasons

Fail on IDLE Form

• Idle due to being classified INP, refusing job, removal from a job for negative reasons.
• Documented evidence of misbehavior while on Idle status.

Negative 3380 (Job Evaluation)

• If the incarcerated individual is given a negative job evaluation for the review period or terminated from the job due to poor performance or failing to follow facility rules, then a point will not be awarded for this section.

Failed for No Case Plan Point

• Refer to IDOC policy #01-07-101: Case Plan: Compliance with this portion of the review is mandatory to pass the review. An incarcerated individual must not have refused any program (as defined in this policy and administrative procedure as a program, not a course or activity) referred to and offered, quit the program, or have been terminated from the program during the review period to receive the Case Plan point.
• Failing of the case plan also occurs when you fail to meet your case plan goals. The goals will be marked as unsuccessful on the case plan if expectations were not met.
• Many variables go into a review packet and its scoring. Most questions can be answered while going over the packet with unit team staff.
• Refusing to sign the packet or forms does not prevent the review from being completed and will still be processed.

Time Cut Processing

• Any reviews submitted to COA are first reviewed by a case plan analyst.
• If no corrections are needed, the reviews are then placed into the queue to be processed by the sentence computation department.
• Time cuts are processed by the incarcerated individual’s EPRD. Which means any incarcerated individual that has an EPRD before yours will be processed first.
• The sentence computation department will then determine how much credit time you are eligible for and apply it, if applicable.
• Credit time is not calculated or applied through the case plan department or team.
• The case plan team cannot tell you, family, friends etc. how many days of earned credit you are eligible for.
• If you feel you received less credit time than you think you should have, please refer to the calculations section of this FAQ or contact the sentence computation department.
• Writing or calling COA will not expedite the process, it in fact slows it down due to the time and attention expended for responding to the correspondence/phone calls.

How Many Reviews Do You Get

Refer to policy #01-07-101, XII. Case Plan Credit Time on our policy page.

Arrived or were at the facility as of 1/1/2022 through 9/10/2023:

• Under 180 days to your EPRD = 0 Reviews
• 180 days to 6 years to your EPRD = 3 Reviews
• 6 years or more to your EPRD = Annual Reviews

Arrived at the facility on 9/11/2023 through 10/31/2023:

• Reviews are determined sentence computation as this was in between policy changes.
• The number of reviews are based on the amount of additional credit time available.

Arrived to PHF (not intake facility) on or After 11/1/2023 (Policy Change Date took effect):

• Under 180 days to your EPRD from arrival date = 0 Reviews
• 180 days to 2 years to your EPRD from arrival date = 1 Review
• 2 years to 4 years to your EPRD from arrival date = 2 Reviews
• 4 years to 6 years to your EPRD from arrival date = 3 Reviews
• 6 years or more to your EPRD from arrival date = Annual Reviews

Review Dates

When are my reviews?

• Central office will not provide review dates to incarcerated individuals, family, friends, etc. We have asked staff at a facility level not to provide dates that are shown in DELTA so the dates can be confirmed through our department. Dates will be provided for unit team staff, and they will meet with you if or when your next review needs to be submitted.

Do my review dates change with my EPRD?

• Review dates are static and do not change based on your arrival date to your initial or permanent housing facility and your EPRD at that time.
• Review dates will not change with EPRD changes based on earned credit applied, disciplinary sanctions, or modified sentence reductions.
• Additional reviews may be needed if an EPRD is extended due to modifications and/or additional sentences. The CPA would review this on a case-by-case situation and advise unit team staff if additional reviews are needed.

How Much Credit Time do You Get

Please refer to IDOC Policy #01-04-101 “Credit Time” on our policy page.

• Under state law, the maximum amount of credit that can be earned is one-third of applicable time, or two years – whichever is less, or if the offense occurred prior to 7/1/2014, the maximum is 4 years. And there are policies and statutes that help determine how much credit can be applied to an individual’s sentence.
• Case Plan Credit Time, or CPCT, allows individuals to earn up to 1 day of credit for every 3 days of participation in programming and classes geared toward the individual’s needs. Which means you are eligible for one-third of your time in CPCT.
• This credit is separate from good time credit that can be awarded for good behavior.
• Reviews are seen and processed by the facility and Central Office staff, and we are not able to predict exactly when a review will be completed, and or when the time will be entered.
• Eligible credit days can only be confirmed by a sentence computation specialist and that is typically done if or when your time cut is processed.

Calculation for ‘Available Credit Time’ (ACT)

ACT is calculated as the lesser of:

• Statute Limit of 1460 or 730 days = X
• Statute Limit of 1460 or 730 days – EDCT or CPCT time cut days received = X
• Start Date to EPRD = total applicable days / 3 = X

Number of Reviews are:

• ACT Amount / # of reviews = Amount Per Review

Start Date options is:

• 01-01-2022 = Opt-In
• Arrival Date from IDOC Intake Facility = PV-NC or new arrivals after 01-01-2022
• IPB Hearing Date = PV-T

EPRD at start date is:

• The start date prior to any ‘conduct’ or ‘stop time’ actions
• Based on all cases-counts, including those running consecutive

Appeals

Please refer to policy #01-04-101, “Credit Time,” section IV, subsection J on our policy page.

• All appeals must be started at the facility level.
• If denied at the facility level the appeal may be submitted to central office.
• When sending the appeal, you must include a copy of the documentation proving you tried to resolve this at a facility level per policy.

If the appeal is received without the documentation, the appeal will be denied. You may submit a new appeal with the proper paperwork, and it will then be reviewed.